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Campus Recreation

Terms and Conditions of this Rental Contract

  1. Eligibility – Rental equipment is available to anyone with a valid Pepperdine ID.
  2. Late Fees – All rentals must be returned to Campus Recreation by 5:00 p.m. on the due date.  Late fees will be assessed at double the rental period charge for each item overdue.  Late fees will not be waived.  Items more than one week overdue will be considered lost, and the renter will be charged for the replacement of the item.
  3. Reservations – Reservations can be made up to two weeks in advance and must be accompanied by full payment.  Reservations are accepted in person with cash, check, or credit card, or over the phone with a credit card.
  4. Equipment pick up – Equipment must be picked up on the date specified, during office hours, or the equipment will be made available to others.  No refunds are available for equipment not picked up.
  5. Cancellations – Cancellations or changes within three days of pickup are not eligible for a refund or credit.  Reservations changed or cancelled three days or more before the pickup day will not receive a refund, but will receive a full credit towards a future rental or trip.
  6. Refunds – No refunds or credits will be made due to weather, road conditions, equipment not picked up, unused or returned early.  Only cancellations made by Outdoor Recreation trips will result in a full refund.
  7. Responsibility – The renter is responsible for the equipment checked out and its return in proper condition.  Equipment must be returned clean, dry, and in good condition, or a cleaning fee (minimum $10) or damage fee may be assessed.  Please check equipment and declare prior damage upon rental.
  8. Damage/Replacement – A replacement fee will be due for any lost, stolen, or unrepairable equipment. If the equipment is repairable, damages will be assessed at repair cost. Campus Recreation staff will determine the amount of these charges. The maximum fee is the full retail value of the equipment.
  9. Indemnification – The renter accepts all responsibility for injury to the renter’s person or damage to Pepperdine University property arising out of the renter’s use of rented items.
  10. Rates and policies are subject to change without notice.