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Southern California Conference for Undergraduate Research 2010

Presentation Instructions for students

We anticipate 570 exciting presentations resulting from the scholarly work of 1,185 contributors to the SCCUR 2010 conference. Presenters will represent all disciplines, mostly from regional institutions in southern California, but also across the United States. This gathering will provide a rewarding opportunity to share recent research findings, scholarly insights, and creative accomplishments. To facilitate this collegial process and to insure a smoothly run conference, please carefully read the following instruction for presenters:

For Poster Presenters

Logistics: Posters will be presented in three sessions, Poster Session I, II, and III. Poster Session I is from 11:00 a.m. - noon, Poster Session II from 1:00 - 2:00 p.m., and Poster Session III from 3:30 - 4:30 p.m.  You can determine which poster session you are in by logging on to this website November 18 and viewing an electronic version of the poster listings. Also, you should receive notification by email on November 11th. Posters are listed in alphabetical order by the last name of presenting authors.  Each name and poster presentation will be identified as either Poster Session I, II, or III.  Also, at the time of registration, an abstract book will be available that lists all poster presentations and the sessions in which they are placed.

Poster Presenters in the first session (Poster Session I) will set up their posters upon arrival, immediately after registering (7:30 - 8:30 a.m.). Poster Presenters in the second session will set up their posters at 12:30 p.m. And finally, Poster Presenters in the third session will set up their posters at 3:20 p.m. The conference will provide poster boards,  4 X 6 feet in dimension.  Horizontal format, 4 feet high by 6 feet wide. We recommend a 42  X 56 inch size poster, which is the maximum height allowed by standard poster printers and the maximum length permitted by PowerPoint.  Under no circumstance make a poster larger than 48  X 72 inch, the maximum size of the poster board (4 X 6 feet).  Weather permitting, posters will be presented outdoors in a protected arena. In the unlikely event of rain or Santa Ana winds, posters will be moved indoors, inside a cafeteria, where space is more confined.  It will not be possible to display posters larger than 48 X 72 inch in the confined setting of our cafeteria. 

It is usually best to carry posters rolled up in a tube, for easy transport. If your poster is not a continuous sheet but in separate panels, be certain to bring sufficient thumbtacks. There will be storage available for posters at the conference, under the registration desk. Make certain to place your name, address, and cell phone number on the poster tube, in large, bold print, before arrival, for quick identification and retrieval.

Title: The title should be short, descriptive, and centered across the top of your poster. The title should identify the subject and outcome of the study. Words should not be abbreviated in the title. The title should be easily readable from 5-10 feet away, and letters should be no less than 1 inch (2.5 cm) high. The title should have the first letter of major words in upper case, the rest in lower case.

Names: All authors' names and affiliations should appear directly below the title, and should be about 25% smaller than the title. Include authors' first and last names. Use abbreviations where appropriate.

The Body of the Poster: Besides an abstract, the poster for an empirical study normally includes an introduction, methods, results, discussion, and literature cited sections. Non-empirical studies should be organized appropriately for the discipline.

Graphics: A poster is a visual representation of your study and thus should constitute a large portion of your poster. Graphics should be visible from 6 feet away. A number and a short “caption” should identify each graphic.

Text: Font size should not be smaller than 3 - 4 mm in height. No text should be less than 20 pt. For headings, use bold font that is 32 - 36 pt. For supporting text use 22 - 24 pt. Keep font type simple and consistent throughout. Use upper and lower-case letters; all upper case is difficult to read.

For Oral Presenters:

Oral presentations are to be no longer than 15 minutes in length. Please time your presentation in advance with the realization that the actual presentation will take a few minutes longer than your rehearsal. Practice in front of a friend and let them assist you in ways to keep your presentation within the 15-minute limit. At the conference, your session moderator will be instructed to keep presentations inside their time limits, even if that means curtailing talks. This will keep all concurrent sessions on schedule and allow audiences to plan their attendance based on time of day, building, and room number.

Computers and Projectors: Pepperdine University will provide computers, projectors, and screens for those of you planning to do PowerPoint presentations. Please do not bring your own computers, projectors, or screens. Your presentation must be in PowerPoint format.

PowerPoint presentations: Here are some general rules for those making PowerPoint presentations. They are necessary to ensure smooth, effective presentations.

Before the Conference:

  1. Test your presentation on a PC if you made it on a Macintosh Computer. The conference computers use Windows XP or 7 installed with PowerPoint 2007. If you prepared your presentation on a Mac, test it carefully on a PC before coming to the conference. Pay special attention to any audio and video clips.
  2. Test your presentation on a different computer from the one that you regularly use. This is the best way to discover any technical problems ahead of time. Test your presentation in its final form using your flash drive, prior to attending the conference.
  3. Bring your presentation to the conference on a USB flash drive. You may also bring a back-up copy on a CD or DVD. Do not e-mail your files to yourself; either bring an external hard drive or your own laptop.  We highly recommend that you bring two copies of your PowerPoint presentation, one as a backup.
  4. Prepare a hardcopy backup of visuals so that in the worst-case situation (complete computer failure) you'll still be able to present your work. We will have some document projectors that can project hardcopies under emergency situations.  It is better than having no visuals to accompany you presentation should an emergency arise.

On the Day of the Conference:

  1. Oral sessions will take place at two times during the conference.  Oral Session I will be from 8:30 - 9:50 am.  Oral Session II will be from 2:00 - 3:20 p.m. There will be more than 30 concurrent sessions at the same time, in 6 different buildings.  Be certain to locate your session topic, building number, and room number well in advance.  This can be done by logging onto this website on November 18 and viewing the tables listing each talk to be given in Oral Sessions I and II.  A copy of the tables listing each talk will also be emailed to you November 11th.  A map is also provided with each listing for easy location of buildings.  Feel free to ask for directions once on site.
  2. Arrive well before your session time. If you are scheduled in the first session beginning at 8:30 a.m.; you should arrive prior to 8 a.m. at the registration desk.
  3. There will be computers available for testing your presentation’s compatibility with Pepperdine University computers, but you must arrive early for this. If your presentation involves audio or video clips, or was prepared on a Mac, you'll be asked to have it tested in your assigned presentation room, well in advance of the session start time, at least 15 min prior.  This is a good idea for everyone but especially those who prepared their presentation on Macs or are using audio or video clips.
  4. Once you've registered, you should arrive at your presentation room at least fifteen minutes prior to the start of the session. Upon arrival to the room, identify yourself as a presenter and introduce yourself to the session moderator.
  5. Presenters scheduled for the second session, Oral Session II, should arrive 15 minutes prior to 2:00 pm, to have their presentations installed on the appropriate session room computers.  Recall that the second session runs from 2:00 - 3:20 p.m. 
  6. Technical help will be available throughout the day, but presenters should try to anticipate and avoid problems--even a delay of a few minutes caused by incompatible equipment or media can irreversibly spoil a presentation. In that spirit, we encourage you to upload your presentation early.

Some Guidelines for Oral Presenters:

  1. Rehearse in advance! Last minute preparation leads to reading the slides and not truly engaging the audience. Presentation slides are not speaker notes.
  2. Keep it simple. Rule of thumb, when using bullets, no more than 3 bullets per slide and no more than 5 words per bullet.
  3. Bring up one point at a time. This allows you to control what the audience is reading.
  4. The audience will appreciate it if you look at them rather than the screen or your paper.
  5. Give an opening statement to acquaint the audience with the nature of your work.
  6. Be sure to limit your presentation to the time allotted. Rehearse your presentation prior to the conference and time it. Know what to omit if you start to go over time.