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Pepperdine University

Proposal Initiation and Development

Andrea Scott

Preparation and Submission

The Office of Research and Sponsored Programs will:

  • Help identify appropriate funding agencies;
  • Work with the project director to prepare a well-written, competitive proposal;
  • Ensure proposed budgets are accurate and include correct rates for fringe benefits and indirect costs;
  • Review proposals for compliance with University policies and agency guidelines;
  • Ensure neither the project director nor the University is exposed to unnecessary liability; and
  • Consult with the project director to ensure compliance with applicable regulations, policies, and assurances regarding the use of humans, animals, and/or recombinant DNA in research.


Before a proposal may be submitted for any sponsored project, the Principal Investigator (PI), working in conjunction with RSP, must obtain authorization through RSP's routing system.  Authorizations for proposals submitted through RSP are required from the PI, and generally include the Department Chairperson (if applicable), the Dean or Director of the School, the Major Area Budget Manager, the Director of RSP, the Vice Provost for Research and Strategic Initiatives, and the Provost. RSP staff will:

  • Secure the authorized institutional official's signature before submission to the funding agency;
  • Provide as attachments any University documents required by the agency;
  • Submit the signed proposal to the funding agency;
  • Help negotiate agreements with funding agencies; and
  • Provide internal support when awards are received.

Responsible Conduct of Research Training

For all NSF proposals including undergraduate students, graduate students, or postdoctoral researchers, there must be a plan included to provide appropriate training, mentoring, and oversight in the responsible and ethical conduct of research. This will not be a specific section of the proposal, but instead will be an Institutional and Principal Investigator/Project Director (PI/PD) certification stating that Pepperdine University offers an effective program of education and mentoring in order to comply with the directive. Explore Responsible Conduct of Research Training.


*The PI must allow adequate time prior to submission for RSP's review and preparation of application materials. Accordingly, RSP must receive all finalized materials at least one (1) calendar week prior to the sponsor's deadline. For example, if a proposal is due on a Wednesday, RSP must receive the finalized application by the previous Wednesday. Upon receipt of the final package, RSP will conduct necessary compliance checks and route the proposal for approval and subsequent submission. Materials received after the internal administrative deadline will not be submitted for consideration.