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Live and Learn:
Pepperdine Restoration Plan

Subplans

 

Housing

Due to the transition to fully online instruction, Pepperdine will cancel all fall housing contracts and room assignments. Further action from students is not required; the Housing Contract Terms and Conditions are annulled for the fall 2020 semester. Students are not required to pay the balance.

While we are not presently permitted to reopen our Malibu campus for normal residential life, we expect to receive permission soon to house students who demonstrate a compelling hardship which necessitates residing in on-campus housing this fall. Students who want to seek an exception to live on campus beginning in mid-August may do so by completing the on-campus housing petition form, beginning immediately. A rolling acceptance process will be used when considering exception applications for on-campus housing. Students are encouraged to apply promptly as space is limited. We expect to render housing decisions as soon as Monday, July 27 depending on the timing of Governor Newsom's guidance. 

If you are permitted to live on campus, the Housing office will reactivate your fall housing contract. Students who choose to live on campus will receive a single room and will be charged the standard fall rates. There will be no additional charge for students placed in a traditional double occupancy room. All published rates will be prorated based on the residence hall or apartment type. As students consider the possibility of living on campus, please note that basic services will be provided, but there will be no large, on-campus gatherings or major events due to L.A. County Public Health guidance. Additionally, students will not be able to have guests in their room or building.

The housing arrangements detailed in the memorandum are for the fall 2020 semester only. Students can expect to receive a new room assignment for the spring 2021 semester. As such, students may be expected to relocate to a new housing type at the end of the fall semester (likely no later than November 25) in order to prepare for students returning to campus in the spring semester.

Seaver graduate students who have submitted the non-refundable prepayment for housing will receive a credit in this amount to their student account. The credit may be applied to existing or future balances. Alternatively, students may request a refund of a positive balance in their student account by contacting the Office of Student Accounts. Housing prepayments have not been removed from the accounts of returning Seaver students. 

We anticipate the return to on-campus housing occupancy for the spring 2021 semester. However, as we have all seen, guidance may direct us to limit the numbers of students residing on campus.  For this reason, Housing and Residence Life will provide updated information on spring 2021 semester on-campus housing in the next several weeks.Than


Fall Check-In

The fall semester for Seaver College will begin on August 17, 2020, and end November 24, 2020, before the Thanksgiving holiday. As such, students who received approval through the petition process due to a hardship are permitted to move onto campus and will be provided a staggered move-in time slot to accommodate social distancing requirements. Anticipated move-in dates are the following:

  • Thursday, August 13 to Sunday, August 16: Housing check-in for students
  • Monday, August 17: Classes begin

*All locations will follow the emailed check-in schedule for exact time

Graduate students will receive a move-in time based on the start of their academic calendar.

Students will be allowed up to two additional people to help them move into their residence hall; any additional guests will be asked to remain outdoors. All people accessing campus to help move a student in will be required to wear face coverings for the duration of their time on campus. At this point, Los Angeles County Department of Public Health guidance suggests restricting guest access. As such, after parents move their students into residence halls (concluding on Sunday, August 16), based on current guidance, guests will no longer be allowed in residence halls, suites, and apartments. This also means, for example, that students in Crocker A suite should not visit students in Crocker B suite, etc. 

 

Each student will receive a welcome bag on their first day back on campus, which will include hygiene supplies for their personal use including hand sanitizer, two masks, a six-foot tape measure, and a “no touch” tool for opening doors. 

International Student Quarantine

The Centers for Disease Control and Prevention has determined that incoming international students must quarantine for two weeks, or 14 days, prior to exposure to others. Similarly, a presidential proclamation has deemed that students must quarantine for 14 days once they reach their final destination. As a result, incoming international students should plan to quarantine 14 days prior to their scheduled move-in date. Students can contact the housing office to see if they can quarantine in the residence hall suite or apartment, or if that quarantine will need to occur at a local hotel. The quarantine location decision will be made dependent upon the arrival of other students assigned to that suite or apartment. 


Meal Plans/Dining

Meal plans are not required at this time. Learn more about dining services and meal offerings


Guests

During the COVID-19 pandemic, rooms are to be occupied only by the residents who are assigned to that room. As such, guests are not allowed in another room, suite, apartment, or building. If students want to socialize, they should go outside and maintain the recommended level of social distance or utilize phone and virtual environments to connect with friends and family. 

Students moving out and vacating their residence hall space may invite a parent or family member during move-out periods to assist them.

Guests who access campus to visit students outside of their residence hall or apartment must be registered through the Department of Public Safety. Guests on campus are expected to abide by federal, state, and local laws, as well as campus policies.


Cleaning/Facilities

The University is following all necessary cleaning guidelines to ensure a safe and healthy environment for our students. Extra cleaning measures have been established and students will be provided with additional cleaning supplies. While we want students to take ownership of their environments, particularly in their units, we know that this year is different. As such, cleaning measures will be increased in student residential areas to better ensure a safe and healthy environment. Learn more about cleaning measures included in the Pepperdine Restoration Plan.

For questions, please contact the COVID-19 Information Line at covid19info@pepperdine.edu or 310.506.8111.


Athletics

In accordance with guidance from the NCAA; local, state, and federal health officials; University guidelines; and in consultation with medical director Dr. Gary Green, Pepperdine University Athletics has developed protocols and procedures to protect the safety and well-being of student-athletes across all sports. The Athletics Plan provides for three phases to help ensure the safe return of student-athletes to campus, as briefly described below.


Phased Return to Campus 

Timing of Return of Student-Athletes to Campus

Student-athletes who participate in fall sports, such as soccer, women’s volleyball, water polo, and men’s and women’s basketball will be permitted to return to campus for voluntary strength and conditioning workouts when allowed. Student-athletes in other sports would return to campus in accordance with the regular fall semester schedule. Upon returning to campus, each student-athlete would undergo viral testing at the Student Health Center and would not begin training activities until they have received the results of the test. Any student-athletes who test positive for COVID-19 will be isolated. In addition, each athlete will be given an antibody test and if it establishes that they have had the virus, the person will undergo further testing by a cardiologist in accordance with best practices. International student-athletes returning from abroad will be required to quarantine for 14 days before beginning athletic activities. Student-athletes who are living on campus will quarantine on campus.

Phase 1 

In phase 1, student-athletes will work with strength and conditioning coaches in small groups while maintaining physical distancing. Each morning, student-athletes will complete a daily triage checklist via a Google form and will be certified by sports medicine staff. In addition to the electronic check-in, each student-athlete will complete an in-person triage that will include a temperature check and confirmation of the electronic symptoms checklist. Student-athletes will be given a wristband indicating their certification to participate on that day. In phase 1 student-athletes will work with strength and conditioning coaches and not their team coaches. Locker rooms will be closed, and traffic flow will be carefully managed. Additional workout areas will be staged outdoors to accommodate physical distancing requirements, and facility and equipment sanitization will occur after each use. Ideally, student-athletes will spend four weeks in phase 1. This may need to be adjusted for fall sports depending on the return to campus date.

Phase 2

In phase 2, the protections and procedures of phase 1 will continue and student-athletes will begin working with their sport coaches and having individual and small group practice sessions while observing physical distancing. Practices will be non-contact during this phase and facility and equipment sanitization will occur following each small group session. Ideally, this phase will last for one to two weeks but this may need to be adjusted for fall sports depending on the return to campus date. 

Phase 3

In phase 3, student-athletes and their coaches will begin training as a team and will begin contact practices in preparation for outside competition. Locker rooms will open for this phase. There will continue to be very close attention paid to hygiene, sanitization, physical distancing when possible, and other safety precautions in line with phases 1 and 2.

General Considerations

Athletics plans to conduct surveillance testing of student-athletes during the course of the year per NCAA recommendations and medical expert guidance. Rather, diagnostic tests will be administered when a student-athlete manifests symptoms of COVID-19 or is exposed to someone who tests positive. Group meetings will be held virtually when possible. Physical distancing will be enforced whenever possible. For example, the athletic training center and sports performance center will strictly limit the number of student-athletes who are accessing those facilities at the same time. Student-athletes will not be permitted to share water bottles or towels. At a minimum, Athletics will follow the University guest policy for all visiting teams and staff.


Libraries

University libraries will be open and will operate with flexibility while embracing physical distancing and other applicable mandates. Patrons can expect adjusted physical layouts and traffic patterns, and creativity in operations to match community needs.

Social Distancing and Face Coverings

Occupancy limits and the removal of furniture for physical distancing will limit the number of available spaces in the libraries. An appointment and reservation system will allocate study rooms through the libraries, and time limits on use will apply to discourage monopolization of limited spaces. Traffic patterns will be communicated through the use of stanchions and signage, and face coverings will be required while in the libraries.

Enhanced Cleaning, Hygiene

The University’s cleaning protocols will be applied in the libraries, including an increased frequency for cleaning of high touch areas, and patrons will also have some responsibilities for cleaning their study area prior to and following use. Drinks will be allowed in the libraries, but food will be prohibited. Hand sanitizer stations will be available throughout the libraries.


Transactions and Materials Processing

All reserve materials will be processed electronically, and physical materials will be processed in accordance with library best practices to quarantine items between loans, including the use of book drop-offs at campus libraries. Plexiglass barriers will be separate staff and patrons at transaction desks.

Hours of Operation

Libraries will open for the fall semester with the following hours, to be adjusted as dictated by experience.

Payson Library

  • Monday through Thursday – 7:30 AM to Midnight
  • Friday – 7:30 AM to 10 PM
  • Saturday – 8 AM to 8 PM
  • Sunday – Noon to Midnight 


Drescher Graduate Campus Library

  • Monday through Thursday – 8 AM to Midnight
  • Friday – 8 AM to 9 PM
  • Saturday – 10 AM to 6 PM
  • Sunday – 1 PM to Midnight 


Irvine Graduate Campus Library

  • Monday through Thursday – Noon to 10:30 PM
  • Friday – Noon to 6 PM
  • Saturday – 9 AM to 5 PM
  • Sunday – Closed 


West Los Angeles Graduate Campus Library

  • Monday through Thursday – Noon to 10:30 PM
  • Friday – Noon to 7 PM
  • Saturday – 9 AM to 5 PM
  • Sunday – Closed 


Encino Graduate Campus Library 

  • Monday through Thursday – 2:30 PM to 10:30 PM
  • Friday – 11 AM to 7 PM
  • Saturday – 9 AM to 5 PM
  • Sunday – Closed


Harnish Law Library

  • Monday through Thursday – 7:30 AM to 11 PM
  • Friday – 7:30 AM to 8 PM
  • Saturday – 10 AM to 8 PM
  • Sunday – Noon to 11 PM


Dining

As we prioritize health, safety, and nutrition, on-campus dining will be adjusted to a grab-and-go model featuring individually package items and meals, touchless transactions, and may include mobile ordering. All food items, condiments, and utensils will be individually packaged; all self-service stations will be closed; and available beverages will be single serve drinks. Fresh food vending machines will not be operational during the fall semester.  


Mobile Ordering, Pickup, and Delivery

Online ordering for all dining venues will be available through the GrubHub app with text alerts when orders are ready for pickup. To reduce crowding in the main cafeterias and decrease crowds waiting for pickup, mobile order pickup spots will be located throughout campus. The mobile ordering technology will also scale the number of orders in each window of time to discourage over-crowded waiting at pick-up locations. Delivery service to CCB, Seaside Residential Hall, Firestone Fieldhouse, and Pier 18 will also be available at certain times during the day.


Cashless Transactions, Touchless Checkout, and Enhanced Cleaning

Dining services will be a cashless operation this year. All purchases must be made in person or through the GrubHub mobile ordering application using meal plan points or Waves Cash on your Pepperdine ID card, or by credit/debit card. (Cash and meal points can be added to your Pepperdine ID card at OneStop or online.) Credit/debit card processing machines are equipped for Apple Pay and Google Pay for touchless transactions, and cashiers will clean credit card machines between each use when fingertip input is required. Plexiglass will separate food service areas and cashiers from customers, and high touch areas will be cleaned and sanitized multiple times daily, consistent with the University’s cleaning plan.

Nutrition, Allergies and Preferences, and Ingredients Labeling

Nutrition, ingredient labeling, and food safety remain paramount considerations, despite the change in operations. The mobile app will include nutritional and ingredient information for all menu items. Items available for purchase will have detailed labeling directly on the packaging. Patrons will be able to accommodate allergies and choices including vegan and vegetarian preferences.


Limited Guest Counts, Face Coverings, and One-Way Traffic

Physical distancing remains important. Floor marking will denote six-feet separation in lines and at food locations, and traffic will flow in a one-way direction into, through, and out of the food pickup locations. Staff will pause entry into these spaces when occupancy is nearing modified capacity limits, and all individuals must wear their face covering while in the food areas or at pickup locations.


Seating

Seating is affected by health department limitations and the need for additional space to accommodate wait lines and physical distancing. To begin the fall semester, no indoor seating will be available. Seating availability will evolve through the semester, as health orders dictate.

For questions, please contact the COVID-19 Information Line at covid19info@pepperdine.edu or 310.506.8111.


Student Activities

Student Activities will continue to offer and support student organizations in offering a variety of activities for students in the fall 2020 semester in a virtual format. For questions, please contact the COVID-19 Information Line at covid19info@pepperdine.edu or 310.506.8111.


Convocation

Due to ongoing COVID-19 regulations and social distancing protocols, Seaver 200 is suspended for fall 2020, meaning all Seaver students will automatically be exempt from the Convocation requirement for the fall semester. During this time, the Office of Seaver Spiritual Life Programs will provide students with opportunities for spiritual programming. This will include opportunities for the following:

  • One-on-one spiritual mentorship
  • Small groups led by student leaders and faculty and staff
  • Virtual worship gatherings
  • Live streamed Celebration Chapel, Word Up, and KCM worship
  • Various small gatherings of Veritas Club, Catholic Student Association, and others as permitted

In addition, the Office of the Chaplain will be available for spiritual care appointments. The Office of the Chaplain and Spiritual Life Programs will seek creative and alternative ways to embody the love of God in community with one another until Pepperdine is able to gather again for in-person worship.


Student Employment

Student employees will remain a valuable part of the Pepperdine work force and a valuable means of student learning. Supervisors will continue to post jobs on Handshake, and students will be able to apply online. Supervisors will conduct interviews virtually. Some work may be done remotely, and Student Employment staff will be available to help supervisors assess job responsibilities. For work that requires in-person staffing, student employees will follow the same guidelines set out by Human Resources for regular full-time staff. This will include the use of social distancing, face coverings, and plexiglass shielding where applicable. Student Employment staff will provide training and information sessions to address the needs of both student employees and supervisors.


Volunteer Center

Community service is at the heart of the Pepperdine identity, and during a crisis the need for engaging with community often increases. The Pepperdine Volunteer Center will continue to offer meaningful service opportunities online and consistent with Los Angeles County Department of Public Health guidelines. 

Step Forward Day - While we will not be able to serve together in the tradition of over 30 years of Step Forward Days, there will be a remote kick-off service program or event during the first month of the academic year. 

Weekly Service - Students will continue to have opportunities to serve remotely. The PVC will provide opportunities to “serve anywhere,” with needs identified from the organizations in multiple formats. Transportation will no longer be a problem, as PVC student leaders will have specific opportunities to serve remotely, together, throughout the fall semester.

Awareness Weeks - Students and campus partners will come together to build awareness and take action through Awareness Weeks. We will continue to offer programming around our Week of Peace, Hope, and Justice; National Week of Hunger and Homelessness; and Disabilities Awareness Week. 

Jumpstart - Jumpstart will continue. Interested students are encouraged to apply to Jumpstart to work with preschool age children in low income communities. In addition to Pepperdine being remote for the fall semester, all school districts involved in Jumpstart are also remote. Thus, Jumpstart will utilize this remote format with Pepperdine student Corps members preparing and supporting live Zoom-style curriculum modules for each school. All program partners and teachers are responding positively to Jumpstart and Pepperdine students supporting their children this fall.

Project Serve - Traditionally, Project Serve begins during the fall semester with creating the student teams and beginning to fundraise. The current plan for Project Serve 2021 will begin in the spring semester as a summer break service, culture, and justice-oriented program.

Scholarship of Community Engagement - Faculty that utilize a service-learning pedagogy can expect to hear from the PVC for full support and connection to remote opportunities for their courses. All resources will continue to be available from consultations to mini grants to student service-learning advocates.

All information about service will be available soon on the PVC website. Information about applying for Jumpstart is available now.

International Student Guidance

International students have unique challenges and circumstances related to study in the United States during this time, including potential travel restrictions and visa restrictions related to the modality of academic instruction. Pepperdine University continues to monitor these situations carefully, communicating with international students through the Office of International Student Services (OISS) and through the individual schools. 

For questions, please contact the COVID-19 Information Line at covid19info@pepperdine.edu or 310.506.8111.