Exam Accommodations

The OSA is prepared to assist professors by providing alternate testing rooms or proctors when necessary. It is between the student and professor, however, to decide how such services are rendered and to contact the OSA if assistance is needed.

Email or call (310-506-6500) with any questions or concerns about providing exam accommodations.

Frequently Asked Questions

How do I know what exam accommodations to provide?

Students who are approved for exam accommodations should provide you with an updated accommodation letter specifically detailing their accommodations. Exam accommodations may include but are not limited to:

  • Extended time
  • Distraction-reduced environment
  • Use of a word processor
  • Enlarged text
  • Scribe
  • Reader

What constitutes a distraction-reduced environment?

A distraction-reduced environment is a testing locale with minimal interruptions and noise. Smaller classrooms with few students or a quiet office would be suitable. It is important to discuss the testing environment with the student in order to determine the appropriateness of the testing environment.

Should I contact Student Accessibility if I am providing the exam accommodations on my own?

It is not necessary for the instructor to contact our office if providing exam accommodations without assistance from the OSA. Professors will just want to confirm that they are providing all requested accommodations found on an updated accommodation letter (students who have activated accommodations will have an accommodation letter for the current semester listing their approved accommodations). 

How do students request exam proctoring from Student Accessibility?

Students should refer to the Implementation Guides that are attached to the accommodation letters they receive once they have either been approved for accommodations or completed a Semester Request

Seaver College and GSBM Malibu Exam Proctoring Requests

The Office of Student Accessibility asks that professors from the Graziadio School of Business Management on the Malibu campus and all of Seaver College work with the office to provide exam information. The responsibilities of each party are outlined below:

Professor Responsibility

Two weeks ahead of the exam date, the OSA will send the professor an email with a link to a google form requesting exam proctoring information. Professors should provide as detailed an explanation of their proctoring practices as possible on this form, including the means of and delivery date for the exam.

*Please note that the office does not always receive requests at least two weeks ahead of the exam date. As a courtesy to the students, the office tries to accommodate as many students as possible. Professors' grace and flexibility for such requests is much appreciated.

Student Responsibility

  1. At the beginning of the semester, students will need to complete an Exam Proctoring Request for each class (this google form will give the office a comprehensive notification of the dates of all exams, including finals) 
    1. Exam Proctoring Request links are provided on Implementation Guides for each school 
    2. Students may immediately check their email for a response receipt with a copy of their responses 
  2. At least one week ahead of the exam date, the student should check their google calendar to confirm that they have received a calendar invite from the Office of Student Accessibility 
  3. Students will need to arrive at the OSA (Tyler Campus Center 264) at least 10 minutes ahead of their exam time

Student Accessibility Responsibility

  1. The Office of Student Accessibility will invite the student to a google calendar event to confirm receipt of a completed Exam Proctoring Request
  2. Two weeks before the exam date, the OSA will contact the professor for exam information
  3. Once the office has received all of the exam information from both student and professor, the OSA will schedule a room and proctor for the student. As a confirmation, the OSA will update the calendar event by inviting the professor