Exam Accommodations | Pepperdine University

Exam Accommodations

The OSA is prepared to assist professors by providing alternate testing rooms or proctors when necessary. It is between the student and professor, however, to decide how such services are rendered and to contact the OSA if assistance is needed.

Email or call (310-506-6500) with any questions or concerns about providing exam accommodations.

Frequently Asked Questions

How do I know what exam accommodations to provide?

Students who are approved for exam accommodations should provide you with an updated accommodation letter specifically detailing their accommodations. Exam accommodations may include but are not limited to:

  • Extended time
  • Distraction-reduced environment
  • Use of a word processor
  • Enlarged text
  • Scribe
  • Reader

What constitutes a distraction-reduced environment?

A distraction-reduced environment is a testing locale with minimal interruptions and noise. Smaller classrooms with few students or a quiet office would be suitable. It is important to discuss the testing environment with the student in order to determine the appropriateness of the testing environment.

Should I contact Student Accessibility if I am providing the exam accommodations on my own?

It is not necessary for the instructor to contact our office if providing exam accommodations without assistance from the OSA. You will just want to be sure that the student is comfortable with the accommodations you are making for their exam. 

How do students request exam proctoring from Student Accessibility?

Students should refer to the Implementation Guides that are attached to the accommodation letters they receive once they have either been approved for accommodations or completed a Semester Request

Seaver College Exam Proctoring Requests

Due its having the largest student population, Seaver College has the largest volume of exams proctored by the Office of Student Accessibility. Because of this, the OSA asks that professors work with the office to provide exam information. The responsibilities of each party are outlined below:

Professor Responsibility

Two weeks ahead of the exam date, the OSA will send the professor an email with a link to a google form requesting exam proctoring information. Professors should provide as detailed an explanation of their proctoring practices as possible on this form, including the means of and delivery date for the exam.

*Please note that the office does not always receive requests at least two weeks ahead of the exam date. As a courtesy to the students, the office tries to accommodate as many students as possible. Professors' grace and flexibility for such requests is much appreciated.

Student Responsibility

  1. At the beginning of the semester, students will need to complete an Exam Proctoring Request for each class (this google form will give the office a comprehensive notification of the dates of all exams, including finals) 
  2. At least one week ahead of the exam date, the student will need to check their email and google calendar to confirm that their request has been received and processed (a confirmed exam appointment will say "Confirmed" at the end of the event title) 
  3. Students will need to arrive at the OSA (Tyler Campus Center 264) at least 10 minutes ahead of their exam time

Student Accessibility Responsibility

  1. The Office of Student Accessibility will invite the student to a google calendar event to confirm receipt of a completed Exam Proctoring Request
  2. Two weeks before the exam date, the OSA will contact the professor for exam information
  3. Once the office has received all of the exam information from both student and professor, the OSA will schedule a room and proctor for the student. As a confirmation, the OSA will update the calendar event by:
    1. Inviting the professor
    2. Adding "Confirmed" to the end of the event title