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COVID-19 Frequently Asked Questions

Frequently asked questions are updated regularly as Pepperdine's Emergency Operations Committee continues to manage the University's COVID-19 response. Students from each school can find additional information, including school-specific FAQs, on their School Updates page, and Human Resources is providing additional guidance to employees with faculty and staff FAQs.

  About COVID-19

What is the Coronavirus Disease 2019 (COVID-19)?

COVID-19 is a coronavirus identified as the cause of an outbreak of respiratory illness first detected in Wuhan, China in December 2019. The virus can spread person-to-person, causes flu-like symptoms, and has no treatment (doctors are simply treating the symptoms).


Who is at risk for COVID-19?

Individuals who have been in close contact with a person known to have COVID-19 or who have recently traveled from an area with widespread or ongoing community spread of COVID-19 are at risk.

Those at elevated risk for COVID-19 include individuals over age 60, pregnant, whose autoimmune system is compromised, or are listed as being at higher risk by the CDC.


Is COVID-19 contagious?

Yes, COVID-19 is highly contagious and is known to spread from person-to-person.


How does COVID-19 spread?

People can catch COVID-19 from others who have the virus. The disease can spread from person to person through small droplets from the nose or mouth which are spread when a person with COVID-19 coughs or exhales. These droplets land on objects and surfaces around the person. Other people then catch COVID-19 by touching these objects or surfaces, then touching their eyes, nose or mouth. People can also catch COVID-19 if they breathe in droplets from a person with COVID-19 who coughs out or exhales droplets.


What are the symptoms of COVID-19?

Symptoms include, but are not limited to, cough, shortness of breath or difficulty breathing, fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, loss of taste or smell. Symptoms may appear 2-14 days after exposure to the virus.


Am I required to wear a face covering?

Yes, the Los Angeles County Department of Public Health requires wearing a face covering inside in public spaces, including when on a Pepperdine campus.


Is the COVID-19 outbreak a global public health emergency?

The World Health Organization declared COVID-19 a public health emergency of international concern and it a pandemic on March 11, 2020.


What should I do if I think I am beginning to develop symptoms of COVID-19?

The CDC recommends individuals who have been in close contact with a person known to have COVID-19 or who have recently traveled from an area with widespread or ongoing community spread of COVID-19 and feel sick with fever, cough, or difficulty breathing, take the following actions:

  • Seek medical care right away, but call the doctor's office or emergency room before going, and tell them of your recent travel and symptoms.
    • If you are an enrolled student, call the Student Health Center at 310.506.4316 and select option 3.
    • Faculty and staff should contact their primary care physician, emergency room, or urgent care for medical care. If diagnosed with COVID-19 update the Student Health Center so they can conduct any necessary contact tracing within the Pepperdine community.
  • Avoid contact with others and do not go to class or work until you have been evaluated by a medical professional.
  • Cover your mouth and nose with a tissue or your sleeve (and not your hands) when you cough or sneeze.
  • Wash hands often with soap and water for at least 20 seconds.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • If someone reports to you that they are feeling sick with a fever, cough, or difficulty breathing, encourage them to seek medical care using the steps listed above.


How do I care for myself or someone in my home who has a mild respiratory infection?

Please follow the advice from L.A. County Public Health for those in these situations.

  Pepperdine's Response

Are the Malibu and graduate campuses safe for students, faculty, and staff?

Yes. The University is in regular communication with local and state authorities and continues to follow guidance administered from the Centers for Disease Control and Prevention (CDC) and the L.A. County Department of Public Health.


Are face coverings required when using Stotsenburg Track?

No, face coverings are not required outside on Pepperdine campuses, though some individuals may feel more comfortable wearing them.


Are there any COVID-19 cases on a Pepperdine campus?

Yes, there are cases within the Pepperdine community. Details are available on the University Updates section of Pepperdine's coronavirus webpage.


What is Pepperdine doing to protect its community?

The University's Emergency Operations Committee is working closely with University stakeholders, as well as outside infectious disease experts; consulting with International SOS regarding international programs and travel risk assessment; and following advice from the World Health Organization (WHO), the Centers for Disease Control and Prevention (CDC), and the Los Angeles County Department of Public Health. The University also has a well-developed pandemic emergency response plan in place, updated to reflect current COVID-19 circumstances. The plan is comprehensive in nature and addresses many possible scenarios at all of our campuses with the ultimate goal to best protect our community. This plan served as the foundation for the Pepperdine Restoration Plan.


If I am on campus and feel sick, what should I do?

Regular, pragmatic advice still applies. If you are sick, you should not go to class or work. The CDC recommends individuals who have been in close contact with a person known to have COVID-19 or who have recently traveled from an area with widespread or ongoing community spread of COVID-19 and feel sick with fever, cough, or difficulty breathing, take the following actions:

  • Seek medical care right away, but call the doctor's office or emergency room before going, and tell them of your recent travel and symptoms.
    • If you are an enrolled student, call the Student Health Center at 310.506.4316 and select option 3.
    • Faculty and staff should contact their primary care physician, emergency room, or urgent care for medical care. If diagnosed with COVID-19 update the Student Health Center so they can conduct any necessary contact tracing within the Pepperdine community.
  • Avoid contact with others and do not go to class or work until you have been evaluated by a medical professional.
  • Cover your mouth and nose with a tissue or your sleeve (and not your hands) when you cough or sneeze.
  • Wash hands often with soap and water for at least 20 seconds.
  • Use an alcohol-based hand sanitizer if soap and water are not available.
  • If someone reports to you that they are feeling sick with a fever, cough, or difficulty breathing, encourage them to seek medical care using the steps listed above.


Where can I find additional information from Pepperdine on COVID-19?

This site is being updated regularly as the University learns additional information. Updates from the EOC including their latest decisions are posted to the University's Emergency Information Page.

  Reporting a Case


I think I may have COVID-19. Where can I get medical care?

If community members become ill with a fever, sore throat, cough, or have difficulty breathing, they are advised to seek treatment from a medical professional.

  • Students should contact the Student Health Center at 310.506.4316 and select option 3 or contact their primary care physician.
  • Faculty and staff should contact their primary care physician, emergency room, or urgent care for medical care.
  • All members of the community should notify the Student Health Center if diagnosed with COVID-19 so they can conduct any necessary contact tracing within the Pepperdine community.
  International Programs

Effective July 12, 2021 all students enrolled in a Seaver College international program must comply with the Seaver College International Programs COVID-19 Vaccination Policy

   General Questions

How does the University make a decision to suspend a program?

Placing the highest priority on the safety and well-being of the University community, the University's Emergency Operations Committee and Infectious Disease Task Force work with numerous internal departments and outside authorities and to come to consensus on a case-by-case basis for each trip or program. Pepperdine has been using and will continue to utilize a comprehensive analysis based on all available information at this time, including the spread of COVID-19, travel warnings from national and international organizations, continued commercial flight availability, health care and other support infrastructure availability, programming needs, feedback from program directors, and our care for the overall experience. The continued safety and well-being of all participants is our highest priority.


How is Pepperdine addressing the CDC's guidance to institutions of higher education regarding study-abroad programs?

Pepperdine has been following all guidance from the Center for Disease Control and Prevention (CDC), including its guidance for international programs. That guidance suggests Institutes of Higher Education consider cancelling upcoming international programs and returning students home from existing overseas programs, or, if continuing programs, evaluating risks and taking appropriate proactive measures.

From the onset of this outbreak, Pepperdine's evaluation process matched the elevated level of scrutiny suggested now by the CDC. Pepperdine has been using and will continue to utilize a comprehensive analysis based on all available information at this time, including the spread of COVID-19, travel warnings from national and international organizations, continued commercial flight availability, health care and other support infrastructure availability, programming needs, feedback from program directors, and our care for the overall experience. The continued safety and well-being of all participants is our highest priority.


What university services can I offer to students who have returned home from IP campuses?

If you believe a student would benefit from counseling, you may refer the student to the Counseling Center at 310.506.4210. Students may make a remote appointment with the counseling center. For all students, the counseling center will provide crisis support by phone on nights and weekends at 310.506.4210.

  For Seaver International Programs Participants - Summer 2021

What is the status of summer 2021 international programs?

All Seaver study abroad programs, with the exception of the Washington DC Internship Program, were suspended due to COVID-19 impacts on April 12, 2021. Students whose programs were suspended were invited to apply to fall 2021 and spring 2022 programs. A list of available programs are listed on IP's study abroad application page along with application instructions. International Programs will communicate all Washington DC-related preparation information directly to students via their Pepperdine email including details on orientation sessions, flights, academics, health forms, and other preparation related information.


What are summer 2021 international program withdrawal fees?

The University has enabled students taking part in programs that start in May or June to withdraw from summer 2021 programs without any fees through May 6, 2021. After these deadlines, students would be charged 100% of the IP summer charge (includes full room and board plus full flight cost if Pepperdine purchased flight on student's behalf).


What happens if my program is suspended prior to the program start date?

The University will provide solutions that align with our past protocols. In the past, the University took the following actions for students whose programs were suspended: a) students were not charged any withdrawal fees and b) students were offered University housing (as allowed under LA country guidelines) and Malibu courses that enabled them to continue to move towards degree completion.


What happens if my program is suspended in the middle of the session?

The University will provide students with the most economical and reasonably direct return flight from the host city to the international airport closest to their permanent residence at no cost to the student. Students will continue courses remotely from their permanent residence for the remainder of the semester. Students should expect to complete any appropriate quarantine requirements from their permanent residences. Students will be charged a prorated amount for room and board fees that they incurred while at the program location.


What COVID-19 health measures should I expect abroad?

Our IP campuses will be required to meet public health guidelines of the host country to prevent the spread of COVID-19 while abroad. This includes, but is not limited to wearing masks, increased cleaning, adjusted housing arrangements, limited gatherings, and social distancing. These are prudent and necessary steps to protect students, faculty, staff, and our host communities.>


Whom does Pepperdine contact with updates?

Pepperdine staff members will contact students directly via email with enrollment and study abroad preparations information and this website is regularly updated.

  For Seaver International Programs Participants - Fall 2021 

What is the status of fall 2021 international programs?

Currently we are planning to operate all fall 2021 programs with the exception of the Buenos Aires Program which was suspended due to COVID-19 related reasons. Available program and term options are regularly updated on the study abroad application page along with application instructions. For further details, including global and program-specific policies, please refer to the International Programs Fall 2021 Global Policy webpage.


Whom does Pepperdine contact with updates?

Pepperdine staff members will contact students directly via email with enrollment and study abroad preparations information and this website is regularly updated.

  For Seaver International Programs Participants - Spring 2022

What is the status of spring 2022 international programs?

Currently spring 2022 program applications and preparations are running on our regular schedule. Applications are currently being accepted for a number of programs. Available program and term options are regularly updated on the study abroad application webpage along with application instructions.


Should I continue to prepare for spring 2022 international programs?

Yes. Students should continue to prepare for spring 2022 programs including obtaining passports and necessary visas. Students should refer to prior IP Office communications for specific direction on preparation steps. The University will not reimburse students for any preparation related expenses. As a result, we recommend students defer any non-refundable purchases where possible. Students should not purchase flight tickets until directed to do so.


When and how will decisions be made on whether or not programs will run?

The University will establish a timeline for decision-making and communicate this timeline to students to the best of our ability. The timeline will take into consideration students' need to make alternative academic and housing arrangements. Decisions will be made to prioritize the health and safety of students, the well-being of our host communities, and to provide high quality, rigorous academic experiences.


What happens if my program is suspended prior to the program start date?

The University will provide solutions that align with our past protocols. The University took the following actions for students with suspended programs in summer, fall 2020, and spring 2021 programs: a) students were not charged any withdrawal fees and b) students were offered University housing (as LA country guidelines allow) and Malibu courses that enabled them to continue to move towards degree completion.


What are spring 2022 international program withdrawal fees?

The University has enabled students to withdraw from spring 2022 programs without any fees through August 14, 2021. After August 14, students would be charged 100% of the IP charge. Please refer to the next question and answer regarding withdrawal fee amounts.


What happens if I decide to withdraw after the August 14, 2021 $0 withdrawal fee deadline?

After August 14, the withdrawal penalty fees as stated in each student's spring 2022 contract will be reinstated. This means that students who withdraw, become ineligible, or who request to defer after August 14 will be charged and IP Charge. The IP Charge consists of the room and board charge for the fall 2022 term, plus the IP fee for the spring 2022 term. Please refer to the chart below to understand your withdrawal fee.

Term Withdrawal Fee
Spring Only 2022 (All international locations) $11,440
Spring Only 2022 (Washington D.C.) $12,160

Students have the right to appeal for withdrawal fees to be reduced on their student account. A University committee led by the Seaver Dean's Office regularly reviews and makes decisions on a case-by-case basis.


Can I defer my IP enrollment to summer 2022 or academic year 2022-23?

Students who wish to apply for a summer 2022 or academic year 2022-23 program may do so when applications open in August, 2021. Additional details regarding reapplication will be communicated to students in the event that their program must be suspended.

Students should consult with IP and an academic advisor to determine which programs would be the most beneficial for their academic plans.


Can I study abroad during my junior year?

Possibly. Because of course sequencing requirements, students should work individually with their academic advisors to determine whether or not studying abroad during their junior year is a possibility. Students should ensure that they can take at least 12 units per semester while abroad after reviewing the course schedule for the 2022-2023 academic year and that they can complete major courses during their sophomore year in order to stay on track to graduate as planned.


Will I be required to quarantine when I return to the United States?

Quarantine requirements upon return to the U.S. vary and may change over time as determined by the U.S. government. As a precautionary measure, all fall 2021 study abroad students that are U.S. passport holders should expect to quarantine upon U.S. reentry.


Can family and friends visit me while I am studying abroad?

Family and friends are welcome to visit with students during your session as long as they follow all institutional and governmental public health regulations. To safeguard the health and safety of our community, only Pepperdine students, faculty, and staff are permitted to enter IP facilities at this point in time. Please be aware that all visitors will be subject to self-quarantine requirements upon arrival. In order to adequately support students throughout their experience, the University is not able to provide quarantine facilities or support to family and friends. Furthermore, students will not be able to visit with family or friends who are not enrolled in the program during the quarantine period. Family and friends may be subject to quarantine restrictions upon their return to their home country.


Can I travel during the winter break?

Due to immigration and COVID-19 restrictions, students will need to carefully plan any travel taking place before and after each term. Immigration requirements vary by country, and students should conduct research to ensure they can travel to their intended destination and remain eligible to re-enter their host country in a subsequent term. Students can consult with their local program staff or the IP Malibu office for additional details.


What will my personal travel look like?

Pepperdine's international campus sites were specifically selected for their rich cultural heritage. Programs are designed to provide students with valuable opportunities to explore their surroundings, engage with the local community, develop language skills, and appreciate the vibrant host cultures that welcome our students each year. In light of the evolving circumstances related to COVID-19, local travel and flight restrictions at each IP site may be in place throughout the session.


How will I be oriented for my program?

Orientation is a critical part of the IP experience. IP will send a schedule of asynchronous and synchronous virtual orientation sessions that provide students with the opportunity to ask questions, interact with ambassadors and alumni, learn more about their program, and prepare for the IP experience. In addition, students will receive an in-depth orientation at your program site.


What happens if my program is suspended in the middle of the session?

The University will provide students with the most economical and reasonably direct return flight from the host city to the international airport closest to their permanent residence at no cost to the student. Students will continue courses remotely from their permanent residence for the remainder of the semester. Students should expect to complete any appropriate quarantine requirements from their permanent residences. Students will be charged a prorated amount for room and board fees that they incurred while at the program location.


How are International Programs campuses preparing for COVID-19?

International Programs campuses are putting protocols in place in coordination with Pepperdine health and safety personnel as well as local public health officials to safeguard our Pepperdine communities abroad. Preparations include facility adjustments to account for social distancing and cleaning standards, personal travel restrictions, and ensuring adequate health services.


What COVID-19 health measures should I expect abroad?

Our IP campuses will be required to meet public health guidelines of the host country to prevent the spread of COVID-19 while abroad. This includes, but is not limited to, wearing masks, increased cleaning, adjusted housing arrangements, limited gatherings, and social distancing. These are prudent and necessary steps to protect students, faculty, staff, and our host communities.


Whom does Pepperdine contact with updates?

Pepperdine staff members will contact students directly via email with enrollment and study abroad preparations information and this website is regularly updated.

  For Graduate International Programs Participants

How has COVID-19 impacted graduate international programs?

International trips at each of Pepperdine's schools have been impacted by COVID-19. For questions about a specific graduate program trip please contact your graduate school.

  International Students
  Prior to Departure


When is the deadline to submit proof of vaccination?

Please submit proof of vaccination by July 31, 2021. If applicable, an English translation is requested.


Who do I contact regarding on-campus housing and quarantine?

Questions regarding arrival for on-campus housing and quarantine can be directed to the Office of Housing and Residence Life at housing@pepperdine.edu or 310.506.7586 prior to August 9, 2021.


Do I need to take a COVID-19 test prior to my airplane departure?

Yes. The Centers for Disease Control and Prevention (CDC) guidelines state that, regardless of vaccination status, all travelers boarding a flight to the United States are required to provide results of a negative viral COVID-19 test taken no more than three (3) days prior to departure OR documentation of recovery from a COVID-19 infection within the previous three (3) months. Testing is required regardless of vaccination status. Additional details are available on the CDC's COVID-19 website.


Which COVID-19 vaccines are accepted by Pepperdine and when am I considered fully vaccinated?

Students who arrive in the United States two (2) weeks after receiving their last possible dose of an approved series of vaccines are considered fully vaccinated.

The COVID-19 vaccine must be authorized or approved for emergency use by the US Food and Drug Administration (FDA) or World Health Organization (WHO).


How and when do I arrange for any required quarantine related to travel?

Students with a valid housing contract for fall 2021 should communicate their arrival date as soon as possible, and no later than August 9, 2021, to the Office of Housing and Residence Life at housing@pepperdine.edu or 310.506.7586.

Students living off campus should consider how they will quarantine upon their arrival.

  Upon Arrival

What is the quarantine protocol upon my arrival?

According to guidelines from the Los Angeles County Department of Public Health and the CDC, students must obtain a viral COVID-19 test three (3) to five (5) days after their arrival into the United States.

You may be eligible to take a test at the Student Health Center (SHC) at no cost. After arrival, students can call the SHC at 310.506,4316, option 3 to discuss their eligibility and arrange a test. This test is in addition to the one required within three days prior to a student's international flight.

If you test positive for COVID-19, you must self-quarantine for a minimum of 10 days. If you are vaccinated and test negative, there are no further requirements. If you are unvaccinated and test negative, you must self-quarantine for seven (7) days.

Students who have an active housing room assignment with Pepperdine will be able to fulfill their self-quarantine on campus. Additionally, the SHC will provide and/or assist students with obtaining viral COVID-19 tests and vaccinations in the area.

Pepperdine will assist residential students with an isolation location. Non-residential students should consider how to isolate if required.


What if I had COVID-19 previously?

Post-infection international travelers are required to upload documentation of recovery from COVID-19 in the past three (3) months prior to boarding a flight to the United States. Be prepared to show documentation before you board your flight. You are not required to quarantine, but should self-monitor for illness symptoms after travel and contact the SHC if illness symptoms develop. Additional requirement details are available on the CDC's COVID-19 website.


What if I am unvaccinated or will have received only one dose by the time I arrive?

Unvaccinated or partially vaccinated international travelers are required to:

  • Show proof of a negative COVID-19 PCR test taken no more than three (3) days before boarding your flight. Further details on this CDC requirement are available on the CDC website.
  • Take a COVID-19 test three (3) to five (5) days after arrival in the United States
    • Depending on your location, you may be eligible to arrange, free of charge, a test at the SHC by calling 310.506.4316, option 3 after your arrival. This test is in addition to the one required within three (3) days prior to a student's international flight.
    • If this test is positive, you will need to isolate for 10 days from the date of the positive test. Pepperdine will assist residential students with an isolation location. Non- residential students should consider how to isolate if required.
  • Quarantine for a full seven (7) days after travel regardless of a negative test(s) or a full 10 days if not tested.
    • Students who have completed quarantine may be able to receive the COVID-19 vaccine at the SHC. However, Pepperdine cannot guarantee vaccine availability in advance. If not obtained at the SHC, Pepperdine will assist interested students in identifying where they can obtain the vaccine.

What if I am already in the United States?

If you travel to Malibu from another state within the United States, please be aware of the Los Angeles County Travel Advisory and Guidance, which strongly recommends that travelers who are not yet fully vaccinated self-quarantine after travel.


Who do I contact for questions regarding vaccinations, testing, and quarantine?

Questions related to arrival protocols may be directed to the COVID-19 Information line at 310.506.8111 or covid19info@pepperdine.edu.

  Travel Plans

Has COVID-19 resulted in any additional travel restrictions from Pepperdine?

Yes, Pepperdine has implemented Interim Travel Restrictions. Contact the University's Office of Emergency Services at emergencyservices@pepperdine.edu or 310.506.4996 for questions or assistance.


What travel restrictions have countries put in place?

Travelers should be aware that many countries have implemented strict screening procedures to prevent the spread of the COVID-19 and that upon re-entry to the US after travel they may be subject to quarantine, even if fully vaccinated.. Restrictions for those traveling to the US are available from the CDC here.


How are travel restrictions affecting Pepperdine employees?

In the event of personal travel abroad, the University will not provide assistance to community members trying to reenter the U.S. and, upon return, will restrict returning travelers from coming to campus until they have completed the quarantine required by the CDC. Employees should coordinate vacation days or telecommuting options with their supervisors in advance. Exceptions to the restriction will not be granted. Please contact the Office of Emergency Services at emergencyservices@pepperdine.edu or 310.506.4996 for questions or assistance.

  Campus Access

What is required before coming on campus?

You must complete the Daily Wellness Check each day on your mobile device prior to arriving on campus. The Daily Wellness Check is a short symptom check and will generate a green dot with a date if you are cleared to enter campus. Screenshot your green dot to show if requested on campus. If you receive another color dot, you must contact the Student Health Center to clear your hold before coming to campus.

How do I complete the Daily Wellness Check?

All students, faculty and staff will receive an email at 4 AM every morning with a link to the Daily Wellness Check with the following instructions.

  1. Go to the Student Health Center Patient Portal and login using your Pepperdine Network ID and password.
  2. Click on the Daily Wellness Check Form and complete the form.
  3. Once complete, take a screenshot of your dot for the day, which you may be asked to show while on campus.
  4. If you receive any other color dot than green, do not come to campus and call the Student Health Center at 310.506.4316, option 


May I visit a residential area if I'm not living on campus?

No. All residential areas are open only to students currently living on campus.

 

  Pepperdine Community Members in Southern California

What is the Los Angeles County Department of Public Health saying about COVID-19?

For the latest information about Los Angeles County's COVID-19 related public health order and details about the county's response, visit the Los Angeles County COVID-19 website.

  Staying Healthy

What steps can I take to stay healthy?

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue and immediately throw the tissue in the trash. Then go wash your hands.
  • Clean and disinfect frequently touched objects and surfaces.
  • Avoid sharing drinks or eating utensils with others, even when neither of you are showing symptoms.
  • Get your flu shot if you have not already done so this flu season.
  • Wear a face covering as directed by public health officials.
  • Travelers should take precautions such as avoiding contact with sick people, animal markets, and products from animals such as uncooked meat.

You can also share this flyer for tips on staying healthy during the cold and flu season.

Anyone with concerns about their health or symptoms should contact their medical provider.

  • Students should contact the Student Health Center at 310.506.4316 and select option 3 or contact their primary care physician.
  • Faculty and staff should contact their primary care physician, emergency room, or urgent care for medical care.
  • All members of the community should notify the Student Health Center if diagnosed with COVID-19 so they can conduct any necessary contact tracing within the Pepperdine community.

Is it safe to receive a package from any area where COVID-19 has been reported?

Yes. Although the CDC states it is unlikely the virus will spread from mail or packaging, the University has implemented additional precautionary measures. Additional details are available on the COVID-19 Mail Services Safety Protocols page.

  Resources

What other resources are available?

More information and regular updates about the coronavirus can be found on the World Health Organization, Centers for Disease Control and Prevention, and L.A. County Public Health websites.


Who can I talk to for support at Pepperdine?

Pepperdine students, faculty, and staff benefit from a community of care and compassion. During these times please remember the following resources are also available to you:

  • Students with concerns about their health or symptoms they are experiencing can call the Student Health Center at 310.506.4316, option 3.
  • The Seaver College Student Care Team (SCT) can provide materials and other kinds of support to students in need. If you need assistance, contact LaShonda Coleman, Andrea Harris, or Cassie Horton.
  • Students seeking counseling may contact the Counseling Center at 310.506.4210 to arrange a telehealth appointment.
  • For pastoral care, students may contact our chaplain Sara Barton at sara.barton@pepperdine.edu or 310.506.427557. The Hub for Spiritual Life is happy to offer remote care for students who are away from the Malibu campus.
  • Students who need accessibility accommodations may contact the Office of Student Accessibility by email or at 310.506.6500.
  • Faculty and staff may access counseling services through their Employee Assistance Program. Details are available on the HR website or by contacting HR at 310.506.4397.
  • All other questions may be submitted to the University's COVID-19 Information line by using this form, emailing covid19info@pepperdine.edu, or calling 310.506.8111.

 


 

COVID-19 Vaccine FAQs

  General Questions About Vaccines

Health and Safety

Should I get vaccinated for COVID-19?

The University strongly recommends that all Waves get vaccinated. The vaccine helps protect you from getting COVID-19 and may prevent serious illness if you get infected once you're vaccinated. By getting vaccinated, you can also help protect your family, friends, and fellow Waves.


How do I know if the COVID-19 vaccine is safe? 

All COVID-19 vaccines were tested in clinical trials involving tens of thousands of people to make sure they meet safety standards and protect adults of different ages, races, and ethnicities. There were no serious safety concerns. The Centers for Disease Control and Prevention and the Federal Drug Administration continue to monitor the vaccines to look for safety issues which have been administered to hundreds of millions of people to date.


Can the vaccine give me COVID-19?

No. None of the COVID-19 vaccines currently authorized for use or in development in the US use the live virus that causes COVID-19. However, it typically takes a few weeks for the body to build immunity after vaccination. This means that it's possible you could be infected with the virus that causes COVID-19 just before or just after vaccination and get sick.


Can my child get vaccinated for COVID-19?

Children age 12 and older are currently eligible to receive a COVID-19 vaccine.


Is the vaccine safe if I have an underlying medical condition?

People with these conditions are more likely to get very sick from COVID-19 and may wish to consult with their doctor as to whether they should be vaccinated against COVID-19.


Can I get the vaccine if I am pregnant or breastfeeding?

Yes. Pregnant women have a higher risk for complications from COVID-19 disease. A recent CDC study showed the COVID-19 vaccines are safe for pregnant women. Pregnant women can talk with a doctor about their risk of COVID-19 disease and how they might benefit from vaccination.


Will the COVID-19 vaccine shot hurt or make me sick?

There may be side effects, but they should go away in a few days. Possible side effects include a sore arm, headache, fever, or body aches. This does not mean you have COVID-19. Side effects are signs that the vaccine is working to build immunity. If they don't go away in a week, or you have more serious symptoms, call your doctor.

Are there long-term side effects from COVID-19 vaccines?

Because all COVID-19 vaccines are new, it will take more time and more people getting vaccinated to learn about very rare or possible long-term side effects. However, at least eight weeks' worth of safety data was gathered in clinical trials for all authorized vaccines, and it's unusual for vaccine side effects to appear more than eight weeks after vaccination. Vaccine manufacturers have continued to monitor the individuals participating in their clinical trials for any long-term issues that may arise.


What if I had COVID-19 and do not wish to be vaccinated because I believe I now have the antibodies?

Under the Vaccine Policy, all employees must be vaccinated unless they claim an exemption, regardless of whether or not they previously have tested positive for COVID-19. Those who do not wish to receive a vaccine may claim a medical, religious, or philosophical vaccine exemption. Instructions on how to submit this request can be found on the University's COVID-19 Vaccination Information website.

If I already had COVID-19 and recovered, do I still need to get vaccinated?

Yes. The CDC recommends getting vaccinated even if you've already had COVID-19.


Is it better to get natural immunity to COVID-19 rather than from a vaccine?

No. While you may have some short-term antibody protection after recovering from COVID-19, how long that protection lasts is unknown. Vaccination is the best and safest form of protection. People who get COVID-19 can have serious illnesses, and some have debilitating symptoms that can persist for months.


Getting the Vaccine

Do I have to pay for the vaccine?

Community members can receive the vaccine at no cost no matter where they receive the vaccine.

Should I get my vaccine at Pepperdine?

The Student Health Center on the Malibu campus has been approved as a COVID-19 vaccine distribution site by the California COVID-19 Vaccination Program and vaccinations are being offered at on-campus clinics as the University receives additional supply of the vaccine. Community members, however, who wish to be vaccinated and meet current eligibility requirements are strongly encouraged to receive the vaccine elsewhere if possible and not wait for the vaccine to become available at the University. Learn more about the Student Health Center COVID-19 Vaccine Clinic.


How can I make an appointment to receive my vaccine at Pepperdine?

Pepperdine's Student Health Center is an approved distributor of the COVID-19 vaccine and has appointments available for those in the Malibu area. Those who wish to receive the vaccine at the Malibu campus can contact the Student Health Center at 310.506.4316, option 3 or the COVID-19 Information Line at 310.506.8111.

Does my Pepperdine healthcare plan cover the COVID-19 vaccine?

The COVID-19 vaccine is currently offered at no cost to all individuals, regardless of medical insurance coverage. Pepperdine University strongly encourages all community members to receive the COVID-19 vaccine as soon as they are eligible at any vaccination site.

How do I schedule a vaccine appointment?

Below is a list of links and resources to help you locate and schedule a COVID-19 vaccine appointment near you. Vaccine doses are in limited supply, and appointment availability changes frequently.

  • Pepperdine's Student Health Center is an approved distributor of the COVID-19 vaccine and has appointments available for those in the Malibu area.
  • California's MyTurn website is the state's centralized eligibility and appointment website. Choose a site that specifies "All Eligible Groups."
  • Carbon Health
  • Kaiser Permanente (available for members and non-members)
  • County websites offer additional options for vaccine appointment scheduling, including:
  • Local pharmacies also have vaccine appointments available:


Am I required to receive a COVID-19 vaccine to return to work on campus?

In an effort to prioritize the health and safety of all faculty, staff, and students—while ensuring the highest standards of academic excellence and a transformative student experience— per the University's COVID-19 Vaccine policy, the University requires that at the start of the fall 2021 semester all faculty, staff, and students accessing any University campus or facility, who do not claim an exemption, must receive the COVID-19 vaccine.


Will I be compensated during the time I am getting a COVID-19 vaccine?

Yes. Employees may be compensated for up to three hours of regular time spent receiving the vaccine, regardless of location, including travel time. Employees may use their sick or vacation accruals for any additional time away above three hours. Please work with your supervisor to receive the vaccine within your normal work hours, or to adjust your schedule to accommodate an after-hours appointment. Employees may not accrue overtime due to vaccine appointments.


Can I use sick time to take a family member to get a vaccine?

Employees may use up to 50 percent of their annual accrual of sick time for eligible family members (an employee's child, parent or guardian, spouse or registered domestic partner, grandchild, grandparent, and sibling). Preventive services, such as the COVID-19 vaccination, are eligible uses of family sick time.

Is mileage reimbursement available for obtaining the vaccine?

Mileage reimbursement is not available for traveling to receive the COVID-19 vaccine.

Do I need to take any precautions after I am vaccinated?

Yes, individuals should continue to wear masks indoors.

  COVID-19 Vaccine Policies and Procedures

Vaccine Policy

Does Pepperdine have a vaccination policy?

Yes. With the objective of prioritizing the health and safety of our faculty, staff, and students, while ensuring the highest standards of academic excellence and a transformative student experience, the University Management Committee (UMC) gathered community feedback on a draft COVID-19 vaccination policy, evaluated Pepperdine vaccination data, consulted with leading medical experts, and benchmarked other universities. Following this work, UMC issued a COVID-19 Vaccination Policy requiring all faculty, staff, and students who do not claim an exemption described below to be vaccinated in advance of return to campus for the fall semester.


This policy acknowledges the University's high degree of confidence in COVID-19 vaccinations, with authorized vaccines proving effective in preventing illness and death, including from known variants. The policy also recognizes there are those in our community who, after carefully and prayerfully considering how best to balance their medical health and religious or philosophical convictions with their desire to care for their neighbors and our community, have determined they are unable to be vaccinated at this time. Therefore, the policy entitles community members to claim a medical, religious, or philosophical exemption in good faith. These exemption categories mirror the University's long-standing mandatory vaccination practices. Community members who need to claim an exemption (which could include one based on emergency authorization of the vaccine) must complete the vaccination exemption form, the instructions for which can be found on the COVID-19 Vaccine Information website.

Am I required to comply with the COVID-19 vaccine policy?

Yes, as with all University policies, compliance is required. Compliance is achieved through vaccination or by claiming an exemption. We are confident that our community members will comply with these important health and safety provisions. As with other compliance matters involving the University, we should all assume goodwill that our community members are following the necessary requirements to help keep each other safe.


Do I need to inform the University after I have been vaccinated?

Yes. All employees are required to complete the Employee COVID-19 Vaccine Notification Form.

How do I submit proof of vaccination?

Consistent with our standard practices regarding mandatory vaccines, students will be directed to submit proof of vaccination. Instructions for submitting documentation are available on the COVID-19 Vaccine Information website, and verification must be submitted by July 31, 2021.

How can students confirm their COVID-19 vaccine record was uploaded?

  1. Go to the Student Health Center Patient Portal and login using your Pepperdine Network ID and password.
  2. Select "Uploads" from the gray navigation bar/menu, as you did when you uploaded your documents.
  3. Scroll down to the bottom of the screen to see a list of the documents uploaded, which should include your vaccine record if uploaded correctly.

I am a student, faculty, or staff member participating in an international study abroad program, is vaccination required?

Yes. Seaver College International Programs participants studying outside of the United States are required to be vaccinated against COVID-19.


Could my vaccination status be disclosed to others at the University?

Yes. The Student Health Center prioritizes confidentiality of medical records. It is important to remember vaccination status is not protected HIPAA information. Vaccination documentation, including exemption forms and medical records, will be kept confidential. Vaccination status will be shared with University officials who have a legitimate need to know this information. This may include faculty or staff in academic or administrative settings, or for contact tracing purposes, etc.


Will campus visitors be required to be vaccinated?

LACDPH has indicated the county is developing new guidance for institutes of higher education. Once released, this guidance will inform Pepperdine's requirements for visitors on campus and the University will update its practices regarding visitors at that time.


If I am in the process of being vaccinated, and will only have one dose completed by the time I return to campus, is there a way I can comply with Pepperdine's vaccine policy?

Individuals receiving a two-dose vaccine, who have only received their first dose July 31, 2021, will be given the appropriate amount of time to receive their second dose before being considered non-compliant with the vaccination policy. For example, if an individual receives their first dose of the Pfizer vaccine on July 20, 2021, they would have until August 10, 2021, which is 21 days past the date of the first-dose, to obtain their second vaccine.Once you receive your second dose, please resubmit the COVID-19 Vaccination Notification Form or reupload your vaccination card to provide a complete record of your vaccination status. If you must return to campus but are not yet fully vaccinated or you have filed for a COVID-19 vaccination exemption, you must follow the guidelines for unvaccinated individuals. Supervisors have the discretion to allow employees to continue work remotely until employees are fully vaccinated if in progress.

Is there a deadline for being fully vaccinated or claiming an exemption?

Yes, all community members should either notify the University of their vaccination status or claim an exemption by July 31, 2021.

If I am an individual who primarily or permanently works or attends classes remotely, do I still need to notify the University of my vaccination status?

Yes. All employees and students must notify the University of their vaccination status, including those who are not regularly on one of the Pepperdine campuses, as supervisors may ask employees at any time to return to campus, and students may wish to attend on-campus events/meetings, etc.


Exemptions

Can I request a COVID-19 vaccination exemption under this University policy?

Yes. The COVID-19 Vaccination Policy entitles community members to claim a medical, religious, or philosophical exemption in good faith. These exemption categories mirror the University's long-standing mandatory vaccination practices. Community members who need to claim an exemption (which could include one based on emergency authorization of the vaccine) must complete the COVID-19 Vaccination Exemption Form.

Who will approve my exemption claim? How long does the approval process take?

Student exemption claims will be reviewed by the Student Health Center. The Student Health Center will review the exemption form and respond to the student via email through the student patient portal if there is additional information needed. If the student does not receive communication from the Student Health Center there is no further action needed and their exemption has been documented.

Staff exemption claims will be reviewed by Human Resources. Human Resources will review each vaccination exemption claim and contact the employee if there is additional information needed. Once the exemption is reviewed, Human Resources will notify each employee of its approval status, generally within two business days of submission.

I requested a philosophical exemption based on vaccines under emergency use authorization. What do I do once a vaccine is fully approved?

If employees are vaccinated at a later date once a vaccine is fully approved, they should resubmit the Vaccination Notification Form to reflect their recently changed vaccination status. Employees may request another vaccination exemption if they choose not to be vaccinated once a vaccine is fully approved.

Can I submit more than one exemption claim? How long does the exemption last if approved?

An employee may only submit one exemption request per academic semester for religious, philosophical, and/or medical exemption. In the exemption form, employees may explain their claim falls under more than one category.

How can students confirm their COVID-19 vaccine exemption was submitted and received?

  1. Go to the Student Health Center Patient Portal and login using your Pepperdine Network ID and password.
  2. Select "Forms" from the gray navigation bar/menu, as you did when you completed your exemption request.
  3. Instead of seeing the active blue link to submit an exemption form, the link should be grayed out.
  4. Below the link it should read "Completed on xx/xx/2021 View."

Unless the Student Health Center has contacted you via email about an issue with your exemption, such as incomplete or missing reasoning for your request, your exemption has been received.

Compliance

If unvaccinated, could I be subject to additional infection control measures?

While we do not know precisely which infection control measures will be required by the Los Angeles County Department of Public Health (LACDPH) in the fall, regular COVID-19 testing and other mitigation measures may be implemented. Additionally, mandatory 10-day quarantine for any unvaccinated person identified as a close contact with a positive case, continues to be required . In contrast, fully vaccinated persons identified as close contacts will not have to quarantine.

Who should I notify regarding concerns about noncompliance with University policies or public health guidelines?

The University community is encouraged to notify the following parties to appropriately address concerns related to noncompliance:

  • The employee's supervisor
  • Office of Community Standards (310.506.6321) for non-compliant students
  • Human Resources (310.506.4397) for non-compliant staff members
  • Office of the Provost (310.5064261) for non-compliant faculty members


Since vaccines will be mandated, will we still have to wear face coverings and maintain physical distance in the workplace?

The University and Pepperdine community members are expected to continue to follow public health guidelines, including those related to face coverings and physical distancing, regardless of vaccination status. As of July 18, all employees must wear face coverings in indoor public settings, regardless of vaccination status. Generally, with limited exceptions primarily related to eating and drinking in break rooms, there are no physical distancing requirements.

Instead of being vaccinated, can I instead continue to maintain physical distance and wear PPE?

No. Infection control measures are not a substitute for the actions required under the University's vaccine policy.

I am unvaccinated and would like to eat with vaccinated individuals. May I do this?

Currently, guidelines require unvaccinated individuals to remain six feet away from vaccinated individuals while eating or drinking indoors. There are no social distancing guidelines for eating with others outdoors.

   Vaccine Information for Employees

I am uncomfortable coming to campus. Can I work/attend class fully remotely until pandemic conditions improve?

Regardless of vaccination status, staff who wish to continue working remotely should speak with their supervisors about the possibility of working remotely. If you are needed on campus for business reasons, but unable to do so for personal reasons, please contact Human Resources to discuss your options, including the possibility of a COVID-19 Leave.

Faculty members should look to their school to confirm teaching expectations.

Students should look to their school and professors to confirm class modality and expectations.

Can my supervisor or professor ask me if I am vaccinated?

Yes. The University has a legitimate need to know whether employees are vaccinated, both to protect the health of the Pepperdine community and ensure compliance with public health guidelines. The Equal Employment Opportunity Commission (EEOC), Fair Employment and Housing Act (FEHA), and the administrators of the Health Insurance Portability and Accountability Act (HIPAA) have stated that, given the current COVID-19 health risks, a person's vaccination status is not protected health information. Supervisors, faculty members, and administrators must follow the University's Vaccination Status Inquiry Guidelines when inquiring about employees' vaccination status.

Can I ask my colleagues if they are vaccinated? Must I answer my colleague's question regarding whether I am vaccinated?

Good judgment will be especially important in this area. While anyone can inquire about a colleague's vaccination status, employees are only obligated to respond to a question about vaccination status when the individual asking the question has a legitimate need to know the answer. Typically a legitimate need to know will rest with supervisors, faculty members, or administrators for the purposes of planning and ensuring the community's health and safety. Inquiries about why someone is not vaccinated are prohibited by law and should not be asked.. For questions, please contact the COVID-19 Information Line at 310.506.8111 or via email at covid19info@pepperdine.edu, and learn more about the University's Vaccination Status Inquiry Guidelines.

Will I be notified if my coworkers have been approved for a vaccine exemption?

Generally no. Knowledge about an employee's vaccination status is limited to those at the University who have a legitimate need to know.

Can I voluntarily share my vaccination status?

Yes, you may voluntarily share your vaccination status with your supervisor, colleagues, and/or students.

If I suspect or know someone is unvaccinated, and I am uncomfortable attending a meeting with him/her, what should I do?

Non-supervising employees or students with concerns regarding a person's vaccination status should contact Human Resources or the Office of the Vice President for Student Affairs, respectively.

May unvaccinated individuals use shared items such as office supplies, breakroom items, and classroom items?

Yes, all community members may use shared office, classroom, and breakroom items. Departments may implement heightened cleaning protocols for these items if appropriate.

Will the vanpool be operating again this fall?

Yes. Under current guidelines, the University expects the vanpool portion of the Rideshare Program to operate this fall. Riders are currently required to wear face coverings at all times while in the vehicle with others. Please contact Greyson Orellana for more information about the program, including cost and availability.

  Additional Information for Faculty

Can I exclude a student from an in-person class session, event, activity, or meeting if they are unvaccinated?

University-sponsored events, meetings, or classes (including all work or research that falls within the scope of employment for Pepperdine staff or faculty members), generally may not be limited to vaccinated individuals. If there is an extraordinary rationale for a University-sponsored event to be limited to vaccinated individuals, the hosting department may submit a request for permission to do so by contacting Human Resources.

Can faculty implement additional requirements beyond public health guidance and University policy?

No. Generally, community members may not institute additional COVID-19 infection control protocols beyond applicable public health orders and University policies. If a faculty member has an extraordinary reason to request additional requirements, the requester may seek permission to do so by contacting Human Resources.

Will I be notified of the students in my class(es) that are unvaccinated or have been approved for a vaccine exemption?

Faculty members may ask students their vaccination status for the purposes of planning and ensuring the community's health and safety. Inquiries about why someone is not vaccinated is prohibited by law and should not be asked. Faculty members may also inquire about the vaccination status of classes by contacting the COVID-19 information line at covid19info@pepperdine.edu or 310.506.8111. Please contact Human Resources for questions, and learn more in the Vaccination Status Inquiry Guidelines.

I would like to request all students in my class to wear a face covering. Can I do this?

As of July 18, everyone must wear face coverings while indoors, regardless of vaccination status. Generally, no additional measures beyond public health order or University policy mandates may be required. If a faculty member has an extraordinary reason to request additional COVID-19 infection control protocols beyond public health orders or University policy, the requester may seek permission to do so by contacting Human Resources.

  Information for Supervisors

Can I ask my employees if they are vaccinated?

Yes. It is important to use good judgment. In the Pepperdine community, a person is only obligated to respond to a question about vaccination status when the individual asking the question has a legitimate need to know the answer. Typically a legitimate need to know will rest with supervisors, faculty members, or administrators for the purposes of planning and ensuring the community's health and safety. Inquiries about why someone is not vaccinated is prohibited by law and should not be asked. Please contact Human Resources for questions, and learn more in the Vaccination Status Inquiry Guidelines.


My student or staff employee told me they are vaccinated, and I would like to see documentation. May I ask for this?

Like all matters involving the University community, we should all in the first instance assume good will that others in our community are following the necessary requirements to help keep each other safe. If you are concerned about untruthfulness or noncompliance, contact the Office of Community Standards for students, the Office of the Provost for faculty, or Human Resources for staff members for further assistance.


What is a legitimate reason to ask for an employee's vaccination status?

The Equal Employment Opportunity Commission (EEOC), Fair Employment and Housing Act (FEHA), and the administrators of the Health Insurance Portability and Accountability Act (HIPAA) have stated that, given the current COVID-19 health risks, a person's vaccination status is not protected health information. However, if we were not in this public health crisis, this information likely otherwise would be protected information. Supervisors should only inquire about an employee's vaccination status for legitimate business reasons, such as planning and ensuring the community's health and safety.


When requesting an employee's vaccination status, is there a process I should follow?

When inquiring about an employee's vaccination status, please follow the Vaccination Status Inquiry Guidelines.

Can supervisors share the vaccine status of one employee with another?

Generally, non-supervising employees would not have a legitimate need to know the vaccination status of a colleague, and students would not have a legitimate need to know the vaccination status of another student. Supervisors should not share an employee's vaccination status with another employee. For questions, please contact Human Resources.

Can I exclude an employee from an activity or meeting if they are unvaccinated?

Any University-sponsored events, meetings, or classes (including all work or research that falls within the scope of employment for Pepperdine staff or faculty members), generally may not be limited to vaccinated individuals. If there is an extraordinary rationale for a University-sponsored event to be limited to vaccinated individuals, the hosting department may submit a request for permission to do so by contacting Human Resources.

If an event is purely personal and outside the scope of your employment, an individual may make his/her own determinations.


Is it appropriate to mention Pepperdine's vaccine requirement during my hiring/interview process?

Yes, it is important to communicate that all faculty, staff and students accessing any University campus or facility, who do not claim an exemption, are required to be vaccinated with a COVID-19 vaccine. All new employees must submit the Vaccination Notification Form upon hire. Hiring supervisors should not ask candidates their vaccination status.

What if my new employee has received the vaccine, but has not met the two-week waiting period, by their first day of work?

Fully vaccinated against COVID-19 is defined as two weeks after the second dose of a two-dose vaccine series or two weeks after the vaccination of a single-dose vaccine. New employees may come to campus while in the process of vaccination and are expected to follow all public health orders and University policy. Until fully vaccinated, the person must comply with rules for unvaccinated individuals.

Does the Vaccine Policy apply to temporary employees?

Yes. Beginning fall 2021, all faculty, staff, and students accessing any University campus or facility, who do not claim an exemption, are required to be vaccinated with a COVID-19 vaccine.


As a supervisor, can I ask a student employee their vaccination status?

Yes. Student employees should be treated as staff when inquiring about vaccination status.

 



School-Specific FAQs

Each school is updating information, including frequently asked questions for its students, faculty, and staff, on its School Updates page. Questions not answered on these pages should be directed to each school's dean's office.

 

 


 

Faculty and Staff FAQs

The University will update these FAQs as additional information and guidance becomes available.  Questions not answered here should be directed to the employee's supervisor, department head, or the COVID-19 Information Line 310.506.8111.

 

Employees

  Vaccine

The latest vaccine information for employees can be found on the COVID-19 Vaccine Information website.

  Return to Work

How do I know if I’m expected to be on campus? 

Consult with your supervisor for specific guidance. However, most employees are expected to return to campus on August 2, 2021.


How often must I report to campus?

As always, departments set work schedules. Please check with your supervisor to confirm these and other related expectations.


What do I need to do to return to campus?

By returning to campus, all employees and student workers whose supervisor asked them to return to campus agree to the actions below. Guidelines will be modified as CDC, state, and county guidelines change. Disciplinary action may result from non-compliance with these directives:

  • The University requires all faculty, staff, and students accessing any University campus or facility, who do not claim an exemption, to be vaccinated with the COVID-19 vaccine.
  • Staff eligible to regularly work remotely during any portion of their normally scheduled shift should submit a Remote Work Agreement (in accordance with section 16 of the University Policy Manual) and receive approvals prior to continuing remote work after July 31, 2021. Faculty members should look to their school to confirm teaching expectations for the fall term. Remote Work Agreements must be in place by August 31, 2021; there is an intentional grace period built into this process.
  • The University will continue to follow COVID-19 protocols to ensure the health and safety of the Pepperdine community. Faculty, staff, and students can find additional information on the University’s COVID-19 website. The community will be notified of any additional changes.
  • As of July 18, everyone must wear face coverings while indoors, regardless of vaccination status.
  • Complete the Daily Wellness Check. The time employees spend completing this form each day is considered paid time.
  • Follow the COVID-19 Reporting Guidance for Faculty and Staff. Do not come to campus if you are ill, and notify your supervisor. Further, do not come to campus if you test positive for COVID-19, have COVID-19 symptoms, or have experienced actual or potential exposure to COVID-19, and call the Student Health Center contact tracing team at 310.506.4316.
  • Follow Pepperdine’s advice and directions regarding health and safety matters, specifically those provided by the Student Health Center contact tracer.
  • Participate in free weekly required screening testing for all faculty, staff, and students, regardless of vaccination status.


What are the guidelines and restrictions for shared spaces on campus?

  • Break Rooms. Employees may generally use break rooms without restriction. There are no capacity limits and shared items may be used, such as copiers, coffee makers, and staplers, among others. If eating in a break room, unvaccinated employees should remain 6' apart from others while removing their mask to comply with Cal/OSHA requirements.
  • Restrooms. All restrooms are open, regularly cleaned, and available for use.
  • Conference Rooms. Employees may use conference rooms for meetings. While there are no capacity limits, unvaccinated employees must wear face coverings while indoors. 
  • Classrooms. Classrooms will return to pre-pandemic arrangements by the fall 2021 term.
  • Athletics Facilities. Athletics and campus recreation facilities will return to pre-pandemic arrangements by the fall 2021 term, including campus recreation group fitness classes.
  • On-Campus Dining Locations. On-campus dining and catering services will be open and operating for the fall 2021 term.


Do I need to bring back any equipment or office supplies that I took home with me?

Employees should plan to bring back University office equipment to their workplace, including any computers, monitors, desktop printers, chairs, office supplies, etc., unless they have received approval to keep this equipment at home as part of their Remote Work Agreement. Further information will soon be available from Information Technology on troubleshooting anticipated technology issues upon returning to campus.


What enhanced cleaning is taking place to keep our community safe?

University cleaning has returned to pre-pandemic levels. Departments may request disinfectant products, such as hand sanitizer and disinfectant wipes, from Warehouse Services at 310.506.4268.


Are departmental employees responsible for cleaning?

Departments are responsible for implementing supplemental cleaning measures for all shared areas and surfaces, including any meeting spaces, breakrooms, and common areas they normally maintain. Special attention should be paid to high touch points in these areas, including but not limited to copiers, shared office supplies, door handles, microwaves, and other frequently touched surfaces. Review the Pepperdine Restoration Plan for further details on University, departmental, and individual cleaning responsibilities.


How does my department request more cleaning supplies? 

Departments may request disinfectant products, such as hand sanitizer and disinfectant wipes, from Warehouse Services at 310.506.4268.


How do I report concerns about cleanliness, social distancing, or other safety concerns?

Please raise concerns to your supervisor, call the COVID-19 Information Line st 310.506.8111 or via email at covid19info@pepperdine.edu, or report concerns anonymously on the Human Resources Community website.

  Business Continuity


Will staff be able to continue telecommuting?

Staff eligible to regularly work remotely during any portion of their normally scheduled shift should submit a Remote Work Agreement (in accordance with section 16 of the University Policy Manual) and receive approvals prior to continuing remote work after July 31, 2021. Faculty members should look to their school to confirm teaching expectations for the fall term. Remote Work Agreements must be in place by August 31, 2021; there is an intentional grace period built into this process.

When considering telecommuting requests, supervisors should first ensure that their practices are aligned with their major area leader's expectations, and that constituents may be served with excellence in a remote environment. Supervisors should then use a factor approach for each request, considering factors such as an employee's performance, work output, team engagement and productivity, among others. Personal preferences such as a desire to live out of state would not be an appropriate consideration under this factor approach, and supervisors may require employees to return to campus as often as needed. Please review the current telecommuting policy, procedure, and agreement as a starting point for these considerations and conversations with your employee. Human Resources is also glad to speak about any concerns you might have.


Will the technology stipend continue if I come back to campus?

The COVID-19 Technology Stipend concluded on July 31, 2021, and will be automatically discontinued for all participants. Requests for telecommunications allowance for fiscal year 2022 will follow standard processes.
 


If employees have not been diagnosed with COVID-19 or asked to quarantine or isolate by a medical professional, but express concern about reporting to work, do they still have to report to work?

Employees should speak with their supervisors about their concerns, including those who are personally impacted by COVID-19. A COVID-19 leave or medical accommodation may need to be requested for situations in which employees have not been directly exposed to COVID-19. For more information contact Human Resources at 310.506.4397 or humanresources@pepperdine.edu.


What resources are available if I have concerns about working either on campus?

Faculty and staff are encouraged to speak with their supervisor about concerns working on campus or remotely, first to determine if the concerns may be addressed through an alternate work arrangement (such as, staggered work shifts on campus, remote work, or alternate shift hours), while still meeting the needs of the department. Faculty and staff may also submit medical documentation with requests from their doctor, which leads to an interactive discussion as related to a medical accommodation. If an alternate work arrangement or requests cannot be met, then employees may request a Faculty COVID-19 Leave or a Staff COVID-19 Leave.


What do I do if I need to travel for business?

The CDC recommends people postpone travel until they are fully vaccinated. Currently, people who are fully vaccinated do not have any travel quarantine requirements. People who are unvaccinated must quarantine for seven days following domestic and international travel. The CDC recommends all travelers get tested 3-5 days after travel. Further details available on the CDC website.

Please consult with your steering member for further directions on business travel. Please speak with your supervisor regarding expectations and the possibility of remote work during a period of isolation.


Can we continue to work with and employ student workers?

Yes. Student employees are able to return to the workplace and will also be asked to follow applicable COVID-19 protocols.

  For Faculty

Can faculty members teach online classes from their classrooms on campus?

Faculty members should look to their school to confirm teaching expectations for the fall term.

  Health and Well-being


What should I do if I am not feeling well?

Employees should continue to follow COVID-19 Reporting Guidance protocols. Do not report to work if you are sick, and notify your supervisor. Report all positive test results to the Student Health Center at 310.506.316, option 3. All community members must comply with Contact Tracing procedures.


What should I do if I have been exposed to a known COVID-19 case?

If you may have been exposed to a confirmed COVID-19 case, please notify your supervisor immediately and do not come to campus. Employees should continue to follow COVID-19 Reporting Guidance protocols. You and your supervisor will call the Student Health Center (SHC) at 310.506.4316, option 3, within 24 hours. This is to update the exposure notification system. The SHC Contact Tracer will contact you to complete a risk assessment.


What should I do if I am diagnosed with COVID-19, am presumed to have COVID-19, test positive for COVID-19, or am placed under isolation or quarantine?

If you may have been exposed to a confirmed COVID-19 case, please notify your supervisor immediately and do not come to campus. Employees should continue to follow COVID-19 Reporting Guidance protocols. Please call the Student Health Center (SHC) at 310.506.4316, option 3, and ask to speak with the Student Health Center Contact Tracer within 24 hours. This will initiate the contact tracing procedures. Any employee diagnosed with COVID-19 should apply for the appropriate Faculty or Staff COVID-19 Leave and file for State Disability Insurance. Employees may also be able to use up to 80 hours of COVID-19 supplemental sick pay. For more information contact Human Resources at 310.506.4397 or humanresources@pepperdine.edu.


Is it unsafe for employees to report to campus?

No, national, state, and local public health agencies have not stated that it is unsafe for employees to report to work. All employees who are on campus are expected to abide by all COVID-19 related protocols and practice healthy habits.


I am scheduled to go on medical leave in the next month. Will I be affected in any way?

No. You may continue working with your doctor regarding all medical needs and your leave will be handled the same as any regular medical leave.

  Pay

The "Determining Employee Pay Codes" flowchart outlines appropriate payment and timecard instructions regarding various scenarios affecting faculty and staff during COVID-19 conditions.

***Faculty and Staff COVID-19 Leaves go into effect on August 1, 2020.


How am I paid if I cannot work because I do not feel well?

If you are unable to work due to the testing, isolation, or treatment of COVID-19, certified by a medical professional, you should file a Disability Insurance claim and apply for the appropriate Faculty or Staff COVID-19 Leave. Please contact Human Resources for additional information. Effective January 1, 2021, employees may be eligible for up to 80 hours of COVID-19 supplemental sick pay. For more information on the COVID-19 supplemental sick pay see the 2021 COVID-19 Supplemental Paid Sick Leave PDF.

If you are unable to work due to illness unrelated to COVID-19, you may use sick accruals as appropriate; vacation accruals are available when sick accruals are depleted.

Please notify Human Resources if you believe you have contracted COVID-19 while working on the university campus.


What if I am unable to report to work because I am self-quarantined?

Speak with your supervisor about the possibility of performing some or all of your duties remotely.

If you are unable to report to work due to quarantine at the direction of a medical professional and you are unable to work remotely, please file a Disability Insurance claim and apply for the appropriate Faculty or Staff COVID-19 Leave. Please contact Human Resources for additional information.


What if I am unable to report to work because I am caring for an ill family member?

Speak with your supervisor about the possibility of performing some or all of your duties remotely.

If you are unable to perform your duties remotely due to caring for a qualified ill or quarantined family member with COVID-19 (certified by a medical professional), please file for Paid Family Leave (eight weeks of paid time) and apply for the appropriate Faculty or Staff COVID-19 Leave. Please contact Human Resources for additional information.


What if I am unable to report to work due to other family situations such as a vulnerable household member or child care issues?

Speak with your supervisor about the possibility of performing some or all of your duties remotely.

If you are unable to work remotely, the Faculty and Staff COVID-19 Leave pages have resources at the bottom of the page which describe the appropriate pay and leave scenarios based on an employee's particular situation.


Where can I find more information regarding pay if I am unable to complete all of my work?

The Faculty and Staff COVID-19 Leave pages have resources at the bottom of the webpage which describe the appropriate pay and leave scenarios based on an employee's particular situation.


Can I donate sick time to another employee?

The Major Disaster Donated Sick Pay policy is currently available for faculty and staff. Employees may donate up to 40 hours (with restrictions); and employees may be eligible to receive up to 160 hours of donated sick pay due to hardship caused by COVID-19. Please visit the Human Resources website and contact Human Resources to learn additional details about this policy.

  Support Resources


I am seeking spiritual counseling. Who can I contact?

You can contact University chaplain Sara Barton at sara.barton@pepperdine.edu or 310.506.4275.


I would like to speak with a licensed counselor. How can I do so?

The University acknowledges the emotional impact the COVID-19 situation might have on those in our community. The Health Advocate EAP+Work/Life program is a core benefit available to all participating employees through your benefit package. HealthAdvocate gives you access to licensed professional counselors who can provide short-term phone, video, or in-person counseling to help you better cope with personal, family, and work issues. Work/Life specialists are also available to help you locate the right support service, from childcare and eldercare to legal help. Visit the HealthAdvocate website or call 866.799.2728 for assistance.

 

Supervisors

  Business Continuity


Can I continue the hiring process for my open position during this time?

Effective August 1, 2021, all Expense Optimization Guidelines have been lifted, including the process for requesting hiring exceptions. Each area will be held accountable for meeting its budget, which will be regularly reviewed by Finance.

  Tips for Supervisors


Where can supervisors find additional resources to guide their employees in returning to work?

Supervisors can review the Supervisor Checklist provided by Human Resources.