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Pepperdine University Policy on Cross-Registration

Pepperdine University Policy on Cross-Registration
(Effective Fall 2020)
Cross-Registration Policy Statement (for inclusion in all school catalogs) Cross Registration
Students who are not admitted to an established Pepperdine joint-degree program may
still enroll for a limited number of courses in the University’s other four schools. Permission must be given by both the appropriate associate dean or designated administrator of the other school and the instructor of the course. Students should also have the permission of their academic advisor to ensure that the course taken will apply to their degree program. Students must complete the Cross-Registration Enrollment Form and may enroll only if space is available in the course.


Internal University Procedures Regarding Cross-Registration

Tuition

Tuition for cross-registered courses will be charged to each Pepperdine school under the following guidelines:

Courses Taken in a Joint Degree Program

Students admitted to University-established joint degree programs (e.g., JD/MBA, JD/MPP, MBA/MDR, JD/MDiv) that are designed to yield degrees from more than one of Pepperdine’s schools will be charged the tuition rate of the school in which the student is carrying the greater number of units in that particular term. For example: A student enrolled in 12 units in the School of Law (SOL) and 4 units in the School of Public Policy (SPP), and where the units count toward the corresponding degrees (12 toward the JD and 4 toward the MPP), would be charged the SOL normal flat rate tuition. In cases where the number of units is equal between the two schools, the lower tuition rate will be charged.

Students admitted to University-established joint degree programs that are designed to yield more than one degree from within only one school (e.g., JD/MDR, both granted by the School of Law) will be charged according to that school’s tuition rate structure. At the SOL, for instance, students enrolled in the JD/MDR program are required to earn 88 units for their JD degree and 32 units for the MDR degree. As part of the joint degree program, JD/MDR students are permitted to count 14 LAW units toward fulfilling their MDR requirements, leaving 18 additional MDR units to be earned to complete their MDR requirements. Accordingly, JD/MDR students will be charged according to the normal rules for the 88 LAW units, but will be charged on a per unit basis for the additional 18 units needed for the MDR degree. For example, a JD/MDR student enrolled in 12 LAW units and 4 MDR units will be charged a flat rate for the LAW units and charged additionally for the 4 units of MDR tuition. Two charges will appear on the student account for their portion of the tuition revenue.

Student charges for Joint Degree Programs:
The student account will show only one tuition charge at the rate of the school where (s)he is carrying the greater number of units for that term but is enrolled in a course/s at both schools during the same term. The tuition will be transferred at the end of the term by the schools.

If the total number of units taken for the term does not allow a student to pay flat rate tuition at his/her primary Pepperdine college, then tuition will be charged per unit, respective of tuition rates applicable to each course taken.

Courses Taken as Requirements for Online Degree Programs

Students enrolled in an online degree program, where tuition is charged per unit, from a Pepperdine graduate school (home) and are required or approved to take a course from another Pepperdine graduate school (host) will be charged tuition at the home school rate.  The tuition revenue, for that course, will be deposited to the host school.  The host school will pay the faculty member and any contractual obligations to an online program manager (e.g. 2U). 

For example: If a PGBS student takes a CSOL class, CSOL will get the tuition revenue; the rate charged will be the PGBS per unit rate since the student is a PGBS student.

To ensure proper academic and financial processes in these situations, the following must be adhered to:
An appropriate section of the course from the host school must be created in the appropriate CAREER of the students' home school. (For example: In order for a PGBS student to enroll in a CSOL class, a section of that course must be created in the GRAD career with approval of CSOL.)
The grading structure/basis for the class will remain consistent with the host school's grading structure/basis.
The "class fee" process will be used to properly charge the tuition for the class (only when tuition is charged per unit).  The host school will communicate with the University Director of Student Accounts through the term rate table indicating the class and section number, along with the item type and chart string used to charge the tuition and the dollar amount to be charged. Classes approved late and therefore not included on the rate table will need to be handled manually using the PDD service indicator.

Courses Taken as Requirements for Two Separate Degrees

When students pursue non-joint degrees and, upon completion, receive 2 or more separate degrees, they receive no unit reduction benefit. Tuition will reflect applicable tuition rates for each school attended.


Courses taken outside of the student’s primary school for elective/enrichment purposes (not including courses taken as part of an approved joint degree, certificate, concentration/specialization, or online program) fall under the University’s Tuition Sharing Program. For example: A student who enrolls in 14 units at SOL, and 4 units at Seaver, regardless of whether or not the Seaver units apply to the SOL degree, would be charged the SOL flat rate (10-18 units).

Tuition Sharing is a student benefit, applicable only during the Fall and Spring Terms, which allows students to enroll in any course at any Pepperdine college while paying flat rate tuition at one of the 5 colleges.  For the Summer Term, tuition will be charged at the respective rates applicable to the courses taken. Students must complete the Cross-Registration Enrollment Form and may enroll only if space is available in the course. Students must receive approval from their primary “sending” school to seek permission to enroll in a course at any other Pepperdine “receiving” school.  The student will be charged the flat rate tuition of his/her primary school for all units enrolled in the term. (If the total number of units taken for the term does not allow a student to pay flat rate tuition at his/her primary Pepperdine college, then tuition will be charged per unit, respective of tuition rates applicable to each course taken.)
  

This policy assumes that flat-rate tuition is set at a maximum of 18 units for all schools offering the flat rate. The applicable tuition rate is for ALL units taken in a particular term. The same college charging the flat rate will additionally charge the student the per unit rate for all units that exceed the maximum 18 units.

 

Approval Process

The student begins the registration process by seeking permission from the primary school of enrollment to take classes outside of the established schedule of classes being offered by that school. It is incumbent upon the person granting permission to ensure that the course(s) requested will properly fulfill the academic requirements for the student’s current degree.

Each school has the sole responsibility for registration for its own classes. Deans or other administrators cannot enroll students in classes that are not directly under their jurisdiction.

A designated administrator or associate dean for each school will grant students permission to cross-register. The designated representative at the “sending” school will be in contact with the designated administrator at the “receiving” school to set up the proper approvals. At no time during the requesting process should the “sending” school contact the “receiving” school’s professor directly. For proper record keeping, a matriculation record for each student taking a class that does not count towards the primary degree must be created at every Pepperdine school where the student is enrolled for a class(es). For the “secondary” school(s) of enrollment, the matriculation record for the student will be listed as “non-degree.” The Cross-Registration Enrollment Form will serve as the main document for the “non-degree” matriculation record to be created; it will serve as the substitute for any other existing non-degree applications at Pepperdine when used for cross-registration purposes. Students taking a class that does apply to the primary degree need not register as non-degree students in the secondary school. The designated secondary school official will register those students under the primary degree plan (to which the class applies).


Enrollment Restrictions and Headcount

Each school’s associate dean or designated administrator has the right to limit the number of cross-registering students in any given class.

The associate dean or designated administrator of each school has the right to control the total number of units of “secondary enrollment” to or from that school.

Cross-registered courses will be considered transferred courses, and will count toward the total number of units a student may transfer in from other schools.

For purposes of enrollment statistics, students are counted based on their primary enrollment in a given school. Joint degree students are counted with the school determined to be “primary” in any given term, based on the number of units. Students should never be double-counted.

Policy Approval
This policy was originally approved by the Education Council on October 20, 2004, based on a recommendation from the University Registrar, and revised on June 15, 2005, August 21, 2006, February 17, 2016, and March 22, 2017. All amendments to this policy require Education Council approval.