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Procedures for Common Academic Accommodations

The following are the procedures for some common accommodations granted to students with disabilities. If professors have questions about specific accommodations not listed here, email the office. 

Exam Proctoring

The Disability Services Office is available to assist professors who are unable to accommodate students' exam needs. It is the responsibility of the student to refer to implementation guides provided to find out how to request exam accommodations. We would ask that professors provide staff members who request exam information with the following: 

  • Standard length of the exam 
  • Materials allowed/procedures for proctoring 
  • Appropriate contact information (so that we can contact the professor with any exam questions) 
  • Delivery instructions
  • Post-test return instructions

For a more comprehensive description on the exam request and proctoring process, see Exam Accommodations. 

Flexibility of Attendance

The parameters of this accommodation need to be worked out on an individual basis between the professor and student, based on the structure and requirements of the class. This accommodation depends upon a partnership between the student and professor. OSA is always available to facilitate or advise.

To make sure there is mutual understanding of expectations of this accommodation, we urge each professor and student to discuss the following (though there may be other questions more specific to your course):

  1. How is attendance an essential component of the class?
  2. How should the student to submit work if absent on a day that an assignment is due? Would the student submit unfinished work on the due date?
  3. If the student is absent on the day of a quiz, exam or presentation, is there a class policy already in place regarding missed quizzes, exams, presentations? If the student misses a presentation, would the student submit materials electronically and present at another class?
  4. How and when should the professor be notified when the student is having a flare-up? What are the expectations of communication?

Please know OSA is here to support you both in providing access and maintaining the integrity of the course.


OSA provides captioning services for any videos or films to be shown in classes. The video should be sent to the Assistant Director of Student Accessibility 10 days in advance of showing. 

Note Takers

The Office of Student Accessibility assumes the responsibility for finding note takers in specific courses. If we are unable to locate a note taker, faculty are asked to do the following:

  • Encourage students to volunteer: make a general class announcement about the need.
  • Maintain confidentiality regarding student(s) in need; do not publicly use the name(s) of the student(s) in need while making this request to your class.
  • If a note taker is not available, it may be helpful to provide the student with a copy of lecture/class notes as an alternate means of meeting this accommodation. Student may also need to record the class if notes are not available.
  • Instructors are encouraged to post notes and PowerPoints online. This universal accessibility will be appreciated by all students, not just those associated with the OSA.

Animals in the Classroom

For information on animals in the classroom, we recommend that you take a look at our university policy for animals on campus. For additional information you may also want to refer to these frequently asked questions and answers from the ADA:
Service Animals and the ADA