Exam Accommodations

All CSOL Students:

Please refer to the appropriate program for information on exam accommodations.

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JD Students:

1. Register with OSA
2. Complete a Semester Request each semester
3. Contact Tiffany Flores, Accessibility and Exam Support Specialist at CSOL, to coordinate your exam accommodations.

Registration process, semester request, and contact with appropriate entity must be completed within the following time frame to guarantee proctoring of exams:

• Fall 2022
  Midterm Deadline: Thursday, September 15, 2022
  Finals Deadline: Tuesday, November 1, 2022

E-mail Questions:  law.osaexams@pepperdine.edu

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Straus Students:

1. Register with OSA
2. Complete a Semester Request each semester
3. Communicate with the appropriate program staff regarding extended time on your upcoming timed exams.  This process does not apply to take home exams or assignments/papers.

Registration process, semester request, and contact with appropriate entity must be completed within the following time frame to guarantee proctoring of exams:

• Fall 2022
  Midterm Deadline: Thursday, September 15, 2022
  Finals Deadline: Tuesday, November 1, 2022

E-mail Questions:  law.osaexams@pepperdine.edu

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Graduate Online Students:

1. Register with OSA
2. Complete a Semester Request each semester
3. Communicate with your professor and appropriate program staff  (Online: Shaphan Roberts and Jessica Loupe) regarding extended time on your upcoming timed exams.  This process does not apply to take home exams or assignments/papers.

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Exam Policies:

Students who need to change the date of an exam should complete the Petition for Midterm or Final Exam Schedule Change. The form should be submitted online for approval to the Academic Dean at the School of Law.
It is the responsibility of the student to reschedule exams with the CSOL Faculty Support Office.

Note: OSA defers to the School of Law in regard to any make-up, rescheduling, or emergency policies. The Academic Dean of the School of Law must approve any changes to exam dates.

CSOL Exam Accommodations

updated 8.5.2022

Students should contact a professor at least seven days before an exam/quiz, making sure the professor has a copy of a current academic accommodation letter. Professors may be able to provide accommodated testing.

If the professor is not able to proctor, contact the proctoring representative referenced in the GSEP Exam Accommodations document seven days before the exam to schedule proctoring. Note that the proctoring representative will need to see a current academic accommodation letter before administering the exam. Proctored exams are to be completed on the same day that the test is administered to the class.

Location notes:

• WLA exam proctoring for Psychology students is generally available beginning at 4pm Monday through Thursday. Friday proctoring must be completed by 4pm. Saturday proctoring is an exception and only if proctors are available.
• WLA exam proctoring for Education students is available during business hours, Monday through Friday.
• The Irvine campus has proctoring available for all students on evenings and weekends when classes are in session.
• Professors are responsible to proctor their own accommodated exams on the Calabasas campus.

Please note:

• Re-scheduling of proctored exams is allowed only with permission of professor (late arrival may result in a shortened exam time)
• Personal belongings are not allowed in the testing room.

GSEP Exam Accommodations

updated 9.28.2022

Seaver Exam Proctoring Request Dates

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Midterms:

During the fall and spring semester:

• Complete the Fall 2022 Seaver Exam Proctoring Request Form
• Submit with at least two weeks’ notice to guarantee a testing space with OSA.

During summer semesters:

• Submit with at least three business days notice to guarantee a testing space with OSA.

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Finals:

During the Fall 2022 semester:

• Complete the Fall 2022 Seaver Exam Proctoring Request Form
• Submit Finals through the Seaver Exam Proctoring Form Fall 2022 with at least four weeks' notice.
• If changes to exam start time or date are necessary, complete a Change of Final Exam Form. This is a separate process for finals.

Important Dates for Finals Fall 2022:

• Friday, November 4th: Deadline to guarantee your final will be taken at its original time and date with our office
• Friday, December 2nd: Deadline for submitting the Change of Final Exam Form (on form choose OSA as school)
• After Friday, December 2nd, OSA will not be accepting additional Seaver finals requests.
• Confirm final exam dates: Seaver Final Exam Schedule

During summer semesters:

• Submit with at least three business days notice to guarantee a testing space with OSA.

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How to complete the Seaver Exam Proctoring Request Form

Seaver College students with approved exam accommodations will need to complete an Exam Proctoring Form each semester for each class in which they are enrolled. In order to give our office time to provide accommodations, we ask that students complete this form at least two weeks before their first exam date (or three business days during the summer sessions) and provide all exam dates (including the final) for the semester.  Please follow the instructions below.  Call 310.506.6500 or stop by the office (Student Assistance Center - SAC 105) with any questions.

Complete the Seaver Student Exam Proctoring Form for Fall 2022 as soon as possible.

• Consult each syllabus to find quiz and exam dates and complete the form.
• Review Exam and Final Exam Policies.
• Press Submit. You will receive a copy of the form.
• OSA will send you a calendar invitation via email regarding each exam.
• Please advise OSA if you are placed in a proctoring environment with persons of concern to you.
• Contact our office with questions or to confirm exams.

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Scheduling Exam Policies

Note: OSA defers to professor syllabi in regard to any make-up, rescheduling, or emergency policies. Professors must approve any changes to exam dates.

1. Submit exams with two weeks notice for fall and spring exams.
   • Student must submit my exams with two weeks notice to guarantee testing space with OSA
2. Less than 2 weeks notice of request, OSA may not have space.
   • If a student submits exams with less than two weeks notice, the exam is considered a short notice exam, and OSA may not be able to accommodate. It is the student’s responsibility to speak with the professor if OSA is not able to accommodate.
3. To reschedule, student will need email permission from professor.
   • To change the date and time of an exam or reschedule, the student must get written (in email form) permission from my professor AND check with OSA to make sure space is available at the new date and time.
4. Cancel exam by emailing OSA. 
   • To CANCEL an exam, the student will need to email student.accessibility@pepperdine.edu to confirm the cancellation, not decline the calendar event.

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Exam Day Policies

* Note: OSA does not write notes to professors to excuse absences or tardiness due to overlapping exams. *

1. Timer starts 15 minutes after the exam time. 
   • The timer starts 15 minutes after the exam time.
2. No entrance to exam after 45 minutes after exam start time.
   • The student cannot start the exam 45 minutes after the exam time.
3. No show to exam 3 times will lead to cancellation of all exam proctoring.
   • The student must contact OSA to confirm that they would like to continue taking exams with OSA if the student does not show up for a scheduled exam.
   • It is considered a No Show If the student does not contact OSA regarding the missed exam. 
   • Three No Show exams will lead to canceled exams with OSA for the rest of the semester. 
   • No Shows includes a student who arrives 45 minutes after the start time of an exam.
4. Unapproved electronics in the exam room are an Academic Integrity Violation and will be reported.
   • Cell phones and wearable electronics (such as Apple watches and Fitbits) are prohibited in the testing room. If a student is found with a cell phone or wearable electronic on their person during an exam, whether used on the exam or not, it will be considered an Academic Integrity Violation.  
5. Restroom breaks, student must sign in and out at office.
   • The student must inform the Office of Student Accessibility before using the restroom while taking an exam. 
   • In the case of an emergency, the student will alert the Office of Student Accessibility after they have used the restroom to account for their whereabouts while testing.
   • The student is not to leave the testing area during an exam except to use the restroom.
6. Restroom break over 10 minutes, OSA will notify professor.
   • Any restroom breaks of 10 minutes or more will be reported to the professor.

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Seaver College (Undergraduate) Exam Accommodations

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updated 8.24.2022

 

Students should contact a professor at least seven days before an exam/quiz, making sure the professor has a copy of a current accommodation letter. Professors may be able to provide accommodated testing.

Refer to the SPP Exam Accommodations document to find the appropriate contact in the SPP Dean's Office. Students will need to arrange exam accommodations with the Professor or the appropriate contact at least seven days before an exam or quiz.

SPP Exam Accommodations

Students should contact their professor at least two weeks before an exam/quiz, making sure the professor has a copy of a current accommodation letter.

If a professor is unable to proctor an exam, please work with the professor and the staff indicated in the PGBS exam accommodations guide to arrange proctoring.

PGBS Exam Accommodations