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Exam Accommodations

Requesting Exam Accommodations

Click on a school below to see the standard operating procedures for requesting exam accommodations for a particular exam.

 Caruso School of Law

All CSOL Students:

Please refer to the appropriate program for information on exam accommodations.

Please refer to the CSOL website regarding application for Bar accommodations.   See especially the information contained within the section labeled "During the Third Year."

JD Students:

  1. Register with OSA
  2. Complete a Semester Request each semester
  3. Contact Tiffany Flores, Accessibility and Exam Support Specialist at CSOL, to coordinate your exam accommodations.

Registration process (including accommodation approval), semester request, and contact with appropriate entity must be completed within the following time frame to guarantee proctoring of exams:

  • Fall 2023
    Midterm Deadline: Accommodations must be approved by September 15, 2023 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: Accommodations must be approved by October 31, 2023.
  • Spring Dates (specific dates will be added by January 1, 2024):
    Midterm Deadline: Accommodations must be approved by February 15 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: Accommodations must be approved by March 31.
  • Summer Dates (specific dates will be added by May 1, 2024)
    Midterm Deadline: Accommodations must be approved by May 31 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: Accommodations must be approved by June 15.

E-mail Questions:  law.osaexams@pepperdine.edu

Straus Students:

  1. Register with OSA
  2. Complete a Semester Request each semester
  3. Communicate with the appropriate program staff regarding extended time on your upcoming timed exams.  This process does not apply to take home exams or assignments/papers.

Registration process, semester request, and contact with appropriate entity must be completed within the following time frame to guarantee proctoring of exams:

  • Fall 2023
    Midterm Deadline: Accommodations must be approved by September 15, 2023 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: Accommodations must be approved by October 31, 2023.
  • Spring Dates (specific dates will be added by January 1, 2024):
    Midterm Deadline: Accommodations must be approved by February 15 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: Accommodations must be approved by March 31.
  • Summer Dates (specific dates will be added by May 1, 2024):
    Midterm Deadline: Accommodations must be approved by May 31 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: Accommodations must be approved by June 15.

E-mail Questions: Veronica Basadre: veronica.basadre@pepperdine.edu or Shellee Warnes: shellee.warnes@pepperdine.edu

Graduate Online Students:
  1. Register with OSA
  2. Complete a Semester Request each semester
  3. Communicate with your professor and appropriate program staff  (Online: Shaphan Roberts and Jessica Loupe) regarding extended time on your upcoming timed exams.  This process does not apply to take home exams or assignments/papers.
Exam Policies:

Students who need to change the date of an exam should complete the Petition for Midterm or Final Exam Schedule Change. The form should be submitted online for approval to the Academic Dean at the School of Law.
It is the responsibility of the student to reschedule exams with the CSOL Faculty Support Office.

Note: OSA defers to the School of Law in regard to any make-up, rescheduling, or emergency policies. The Academic Dean of the School of Law must approve any changes to exam dates.

CSOL Exam Accommodations

updated 9.28.2023

 Graduate School of Education and Psychology

Students should contact a professor at least seven days before an exam/quiz, making sure the professor has a copy of a current academic accommodation letter. Professors may be able to provide accommodated testing.

If the professor is not able to proctor, contact the proctoring representative referenced in the GSEP Exam Accommodations document seven days before the exam to schedule proctoring. Note that the proctoring representative will need to see a current academic accommodation letter before administering the exam. Proctored exams are to be completed on the same day that the test is administered to the class.

Location notes:

  • WLA exam proctoring for Psychology students is generally available beginning at 4pm Monday through Thursday. Friday proctoring must be completed by 4pm. Saturday proctoring is an exception and only if proctors are available.
  • WLA exam proctoring for Education students is available during business hours, Monday through Friday.
  • The Irvine campus has proctoring available for all students on evenings and weekends when classes are in session.
  • Professors are responsible to proctor their own accommodated exams on the Calabasas campus.

Please note:

  • Re-scheduling of proctored exams is allowed only with permission of professor (late arrival may result in a shortened exam time)
  • Personal belongings are not allowed in the testing room.

GSEP Exam Accommodations

updated 9.28.2022

 Seaver College (Undergraduate)

OSA Seaver Exam Proctoring Request Form and Policies

 


Click for the Fall 2023 Seaver Exam Proctoring Form

Click for the video instructions

Click for the picture instructions

*We welcome you to stop by our office, schedule an appointment, call, or email for assistance in this process.*

Important Dates for Midterm Exams

Fall 2023

Monday, August 21, 2023: Seaver Fall 2023 Classes begin.

Friday, August 25, 2023: Last day of Add/Drop period

Wednesday, August 30, 2023: Students complete the Seaver Exam Proctor Request Form to guarantee a space in our testing room. 

After Wednesday, August 30, 2023: Students continue to complete the Seaver Exam Proctor Request Form with the knowledge that OSA will not be able to proctor any exam requested with 7 days or less notice. (please see policies below)

Important Dates for Final Exams 

Fall 2023

Friday, November 17, 2023: Deadline for students to submit a Seaver Exam Proctor Request Form  to guarantee your final will be taken at its original time and date with our office.

  • Changes to finals: If changes to exam start time or date are necessary, complete a Change of Final Exam Form.  This is a separate process for finals. (please select OSA in the dropdown menu)

Friday, December 1, 2023: Deadline for students to submit and professors to approve the Change of Final Exam Form  
 
After Friday, December 1, 2023: OSA will not be accepting additional Seaver finals change requests.
 
Confirm final exam dates: Seaver Final Exam Schedule

During summer semester midterms and finals:

Submit with at least three business days notice to guarantee a testing space with OSA.

policies for Scheduling Exams

Requesting OSA proctoring of Seaver Exams in Fall/Spring Terms:

    1. Students must submit exam proctoring requests by 5:00 p.m. on the Wednesday after the add/drop week for fall and spring exams.
    2. If the request is submitted after the Wednesday after add/drop week, OSA requires seven (7) day notice of request to proctor.
      1. For example, a request to take an exam on Friday, February 10 must be submitted by 5pm on Friday, TBD.
    3. If a student submits an exam with less than seven (7) notice, the student has three options: 
      1. Take the exam at the original time without accommodations.
      2. Determine if the professor can proctor the exam with accommodations
      3. Determine if the professor will allow rescheduling with OSA for the following week.

Available OSA make-up proctoring times for the following week: 

Wednesdays:

8 a.m. -12 p.m. (exam must be completed by 4 p.m.)

Fridays:

8 a.m. - 3 p.m. (exam must be completed by 4 p.m.)

Rescheduling exams:

Our office is unable to make “same day” changes to the time of an exam. Any time changes for the same day must be made by 2pm the business day before the exam, with written email approval from the professor and OSA having the space available at that time.

  1. Missing the deadline with OSA may not qualify as a circumstance that can be rescheduled.
  2. OSA defers to professor syllabi in regard to any make-up, rescheduling, or emergency policies.  
  3. Professors must approve any changes to exam times and dates.  
  4. The professor is welcome, but is not required,  to proctor the rescheduled exam at their own convenience.
  5. How to reschedule midterms: To change the date and time of an exam or reschedule, the student must complete the Request to Reschedule a Seaver Exam form (link coming soon) and follow the steps, which include a request for written (in email form) permission from the professor during the available OSA rescheduling days.
  6. Changes to finals: If changes to exam start time or date are necessary, complete a Change of Final Exam Form.  This is a separate process for finals. (please select OSA in the dropdown menu)

Cancel exam proctoring request by emailing OSA:

  1. To CANCEL an exam, the student must email student.accessibility@pepperdine.edu.
  2. OSA will continue to keep your exam appointment even if you decline the calendar event invitation.  You must email or call to cancel the exam proctoring.
policies for Exam Day
  1. OSA does not write notes to professors to excuse absences or tardiness due to overlapping exams.
  2. Timer starts 15 minutes after the exam time. 
  3. The student will not be allowed to start the exam 45 minutes after exam start time, or 30 minutes after the timer has been started.
  4. No show to exam 3 times will lead to cancellation of all exam proctoring.
    • The student must contact OSA to confirm that they would like to continue taking exams with OSA if the student does not show up for a scheduled exam.
    • It is considered a No Show If the student does not contact OSA regarding the missed exam.
    • Three No Show exams will lead to canceled exams with OSA for the rest of the semester. 
    • There is a process to reinstate exams if needed.
    • No Shows includes a student who arrives 45 minutes after the original scheduled start time of an exam.
  5. Unapproved electronics or materials in the exam room are an Academic Integrity Violation and will be reported.
    • Cell phones and wearable electronics (such as Apple watches and Fitbits) are prohibited in the testing room. If a student is found with a cell phone or wearable electronic device on their person during an exam, whether used on the exam or not, it will be considered an academic integrity violation. 
  6. Restroom breaks: 
    • Student must sign in and out at the Office of Student Accessibility front desk before using the restroom while taking an exam. 
    • In the case of an emergency, the student will alert the Office of Student Accessibility after they have used the restroom to account for their whereabouts while testing.
    • The student is not to leave the testing area during an exam except to use the restroom.
    • For any restroom break over 10 minutes OSA will notify the professor.
  7. Failure to submit your exam when the proctor calls time will result in a notice to your professor and a possible academic integrity violation.

Specific information relating to Seaver Final Exams taken with OSA

  1. You will keep your phone with you as you enter the testing room
    • OSA staff will switch out your phone for your exam in the testing room, instead of beforehand
  2. We will start everyone at the same time
    • Due to staffing restrictions, we cannot have students start 15 minutes early
  3. You may be testing in another building
    • OSA uses alternative testing spaces during some finals timeslots
    • Check the lists when you first get in to see where you are seated. We will be going to alternative locations as a group
  4. All 7:30pm exams will start at 6:30pm with OSA.
    • You will receive an email if this applies to you, and we have an Early Release Policy regarding staying in the OSA space without electronics until 7:30pm. 

Seaver College (Undergraduate) Exam Accommodations

updated 11.30.2023 - JDB

 

 School of Public Policy

Students should contact a professor at least seven days before an exam/quiz, making sure the professor has a copy of a current accommodation letter. Professors may be able to provide accommodated testing.

Refer to the SPP Exam Accommodations document to find the appropriate contact in the SPP Dean's Office. Students will need to arrange exam accommodations with the Professor or the appropriate contact at least seven days before an exam or quiz.

SPP Exam Accommodations

 Pepperdine Graziadio Business School

Students should contact their professor at least two weeks before an exam/quiz, making sure the professor has a copy of a current accommodation letter.

If a professor is unable to proctor an exam, please work with the professor and the staff indicated in the PGBS exam accommodations guide to arrange proctoring.

PGBS Exam Accommodations