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Exam Accommodations

Requesting Exam Accommodations

Click on a school below to see the standard operating procedures for requesting exam accommodations for a particular exam.

*Please note exam procedures may be modified during the time of COVID-19.

 Caruso School of Law

All CSOL Students:

Please refer to the appropriate program for information on exam accommodations.


JD Students:

  1. Register with OSA
  2. Complete a Semester Request each semester
  3. Contact Tiffany Flores, Accessibility and Exam Support Specialist at CSOL, to coordinate your exam accommodations.

Registration process, semester request, and contact with appropriate entity must be completed within the following time frame to guarantee proctoring of exams:

  • Fall 2022
    Midterm Deadline: September 15
    Finals Deadline: November 1
  • Spring 2023
    Midterm Deadline: February 15 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: March 31

E-mail Questions:  law.osaexams@pepperdine.edu


Straus Students:

  1. Register with OSA
  2. Complete a Semester Request each semester
  3. Communicate with the appropriate program staff regarding extended time on your upcoming timed exams.  This process does not apply to take home exams or assignments/papers.

Registration process, semester request, and contact with appropriate entity must be completed within the following time frame to guarantee proctoring of exams:

  • Fall 2022
    Midterm Deadline: September 15
    Finals Deadline: November 1
  • Spring 2023
    Midterm Deadline: February 15 or 10 days prior to the first scheduled midterm, whichever comes first.
    Finals Deadline: March 31

E-mail Questions:  law.osaexams@pepperdine.edu


Graduate Online Students:
  1. Register with OSA
  2. Complete a Semester Request each semester
  3. Communicate with your professor and appropriate program staff  (Online: Shaphan Roberts and Jessica Loupe) regarding extended time on your upcoming timed exams.  This process does not apply to take home exams or assignments/papers.

Exam Policies:

Students who need to change the date of an exam should complete the Petition for Midterm or Final Exam Schedule Change. The form should be submitted online for approval to the Academic Dean at the School of Law.
It is the responsibility of the student to reschedule exams with the CSOL Faculty Support Office.

Note: OSA defers to the School of Law in regard to any make-up, rescheduling, or emergency policies. The Academic Dean of the School of Law must approve any changes to exam dates.

CSOL Exam Accommodations

updated 1.11.2023

 Graduate School of Education and Psychology

Students should contact a professor at least seven days before an exam/quiz, making sure the professor has a copy of a current academic accommodation letter. Professors may be able to provide accommodated testing.

If the professor is not able to proctor, contact the proctoring representative referenced in the GSEP Exam Accommodations document seven days before the exam to schedule proctoring. Note that the proctoring representative will need to see a current academic accommodation letter before administering the exam. Proctored exams are to be completed on the same day that the test is administered to the class.

Location notes:

  • WLA exam proctoring for Psychology students is generally available beginning at 4pm Monday through Thursday. Friday proctoring must be completed by 4pm. Saturday proctoring is an exception and only if proctors are available.
  • WLA exam proctoring for Education students is available during business hours, Monday through Friday.
  • The Irvine campus has proctoring available for all students on evenings and weekends when classes are in session.
  • Professors are responsible to proctor their own accommodated exams on the Calabasas campus.

Please note:

  • Re-scheduling of proctored exams is allowed only with permission of professor (late arrival may result in a shortened exam time)
  • Personal belongings are not allowed in the testing room.

GSEP Exam Accommodations

updated 9.28.2022

 Seaver College (Undergraduate)

OSA Seaver Exam Proctoring Request Form and Policies

*We welcome you to stop by our office, schedule an appointment, call, or email for assistance in this process.*


Important Dates for Midterm Exams

Spring 2023


Monday, January 9, 2023: Seaver Spring 2023 Classes begin.

Friday, January 13, 2023: Last day of Add/Drop period

Wednesday, January 18, 2023: Students complete the Seaver Exam Proctor Request Form  by January 18, 2023 to guarantee a space in our testing room. 

After Wednesday, January 18, 2023: Students continue to complete the Seaver Exam Proctor Request Form with the knowledge that OSA will not be able to proctor any exam requested with 7 days or less notice. (please see policies below)


Important Dates for Final Exams 

Spring 2023


Friday, March 31st: Deadline for students to submit a Seaver Exam Proctor Request Form  to guarantee your final will be taken at its original time and date with our office.

  • Changes to finals: If changes to exam start time or date are necessary, complete a Change of Final Exam Form.  This is a separate process for finals. (please select OSA in the dropdown menu)

Friday, April 14th: Deadline for students to submit and professors to approve the Change of Final Exam Form  
 
After Friday, April 14th: OSA will not be accepting additional Seaver finals change requests.
 
Confirm final exam dates: Seaver Final Exam Schedule


During summer semester midterms and finals:

  • Submit with at least three business days notice to guarantee a testing space with OSA.

updated policies for Scheduling - starting spring 2023

Requesting OSA proctoring of Seaver Exams:

    1. Students must submit exam proctoring requests by 5:00 p.m. on the Wednesday after the add/drop week for fall and spring exams (by Wednesday, January 18, 2023).
    2. If the request is submitted after the Wednesday after add/drop week, OSA requires seven (7) day notice of request to proctor.
      1. For example, a request to take an exam on Friday, February 10 must be submitted by 5pm on Friday, February 3.
    3. If a student submits an exam with less than seven (7) notice, the student has three options: 
      1. Take the exam at the original time without accommodations.
      2. Determine if the professor can proctor the exam with accommodations
      3. Determine if the professor will allow rescheduling with OSA for the following week.

Available OSA make-up proctoring times for the following week: 

Wednesdays:

8 a.m. -12 p.m. (exam must be completed by 4 p.m.)

Fridays:

8 a.m. - 3 p.m. (exam must be completed by 4 p.m.)

Rescheduling exams:

  1. Missing the deadline with OSA may not qualify as a circumstance that can be rescheduled.
  2. OSA defers to professor syllabi in regard to any make-up, rescheduling, or emergency policies.  
  3. Professors must approve any changes to exam times and dates.  
  4. The professor is welcome, but is not required,  to proctor the rescheduled exam at their own convenience.
  5. How to reschedule midterms: To change the date and time of an exam or reschedule, the student must complete the Request to Reschedule a Seaver Exam form (link coming soon) and follow the steps, which include a request for written (in email form) permission from the professor during the available OSA rescheduling days.
  6. Changes to finals: If changes to exam start time or date are necessary, complete a Change of Final Exam Form.  This is a separate process for finals. (please select OSA in the dropdown menu)

Cancel exam proctoring request by emailing OSA:

  1. To CANCEL an exam, the student must email student.accessibility@pepperdine.edu.
  2. OSA will continue to keep your exam appointment even if you decline the calendar event invitation.  You must email or call to cancel the exam proctoring.

Updated policies for Exam Day - starting Spring 2023

  1. OSA does not write notes to professors to excuse absences or tardiness due to overlapping exams.
  2. Timer starts 15 minutes after the exam time. 
  3. The student will not be allowed to start the exam 45 minutes after exam start time, or 30 minutes after the timer has been started.
  4. No show to exam 3 times will lead to cancellation of all exam proctoring.
    • The student must contact OSA to confirm that they would like to continue taking exams with OSA if the student does not show up for a scheduled exam.
    • It is considered a No Show If the student does not contact OSA regarding the missed exam.
    • Three No Show exams will lead to canceled exams with OSA for the rest of the semester. 
    • There is a process to reinstate exams if needed.
    • No Shows includes a student who arrives 45 minutes after the original scheduled start time of an exam.
  5. Unapproved electronics or materials in the exam room are an Academic Integrity Violation and will be reported.
    • Cell phones and wearable electronics (such as Apple watches and Fitbits) are prohibited in the testing room. If a student is found with a cell phone or wearable electronic device on their person during an exam, whether used on the exam or not, it will be considered an academic integrity violation
  6. Restroom breaks: 
    • Student must sign in and out at the Office of Student Accessibility front desk before using the restroom while taking an exam. 
    • In the case of an emergency, the student will alert the Office of Student Accessibility after they have used the restroom to account for their whereabouts while testing.
    • The student is not to leave the testing area during an exam except to use the restroom.
    • For any restroom break over 10 minutes OSA will notify the professor.
  7. Failure to submit your exam when the proctor calls time will result in a notice to your professor and a possible academic integrity violation.

Seaver College (Undergraduate) Exam Accommodations


updated 1.11.2023

 

 School of Public Policy

Students should contact a professor at least seven days before an exam/quiz, making sure the professor has a copy of a current accommodation letter. Professors may be able to provide accommodated testing.

Refer to the SPP Exam Accommodations document to find the appropriate contact in the SPP Dean's Office. Students will need to arrange exam accommodations with the Professor or the appropriate contact at least seven days before an exam or quiz.

SPP Exam Accommodations

 Pepperdine Graziadio Business School

Students should contact their professor at least two weeks before an exam/quiz, making sure the professor has a copy of a current accommodation letter.

If a professor is unable to proctor an exam, please work with the professor and the staff indicated in the PGBS exam accommodations guide to arrange proctoring.

PGBS Exam Accommodations